1. The meeting was called to order at 5:05 by chairwoman Jan Mitchell-Love.

2. No additions or changes to the agenda were made.

3. No public comments were made.

4. Discussion of Renovation Project Proposal Requests #11, 12, 13, & 14
• Proposal Request #11 – Costs associated with wiring the HP3, HP4 and ERV in crawl space (external heat pumps) $5,419.00
-David Buckley motioned that the Trustees accept the proposal provided by Baybutt as written. Jan Mitchell-Love seconded the motion. Discussion ensued – this figure includes the $368 for labor to re-enter crawl space and excludes the OH/profit markup of $812 previously proposed by Baybutt.
-The motion to approve Project Proposal Request #11 (including the amount of $5,419.00) was passed by the Trustees.
• Proposal Request #12 –
Costs associated with Elevator Lockout Feature $1,006.00
-Steve Fuller motioned that the Trustees accept the proposal provided by Baybutt as written. Jan Mitchell-Love seconded the motion. Discussion ensued – includes $131 OH/profit markup.
-The motion to approve Project Proposal Request #12 (including the amount of $1,006.00) was passed by the Trustees.
• Proposal Request #13 – Costs associated with switching the breakers for ERVs to accommodate three-phase power $1,213.00
-Steve Fuller motioned that the Trustees accept the proposal provided by Baybutt as written. Deborah Wright seconded the motion. Discussion ensued – there are inconsistent calculations on the paperwork provided by Baybutt and Lawrence & Lober (electrical subcontractor), including a double charge for the subcontractor markup for OH/profit ($158) on the proposal from Baybutt (the $1,055 includes the $158 subcontractor markup in the quote from Lawrence and Lober. Trustees feel the cost of labor should not be the responsibility of the Library as this was an error made by a subcontractor.
-The motion to approve Project Proposal Request #13 (including the amount of $1,213.00) was rejected by the Trustees.
-Deborah Wright made the motion to amend Proposal #13 by changing the amount of funds approved from $1,213.00 to $905.00. Hope Brissette seconded the motion. Discussion ensued – this cost includes one charge for OH/profit and excludes the labor costs as this error was not the fault of the Library.
-The motion to approve Project Proposal Request #13 with the amended amount of $905.00 was approved by the Trustees.
• Proposal Request #14 – Proposed Roofing Change – 1909 Bay Window
-An explanation of the proposed change was explained in greater detail. No vote to approve the proposal request was needed as no cost is associated with this change order.

The meeting was adjourned at 5:45pm. Trustees in attendance: Duane Whitehead, David Buckley, Deborah Wright, Steve Fuller, Hope Brissette, Jan Mitchell Love and Carolyn Frisa. Additional parties present: Célina Houlné, Library Director. These minutes were respectfully submitted by Carolyn Frisa, Co-Secretary, on November 15, 2012.