Library Board of Trustees Meeting
Tuesday, November 1, 2022
6:30 PM
LOCATION: Rockingham Free Library Meeting Room (lower floor), and Zoom

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AGENDA
1. Call to Order
2. Additions to Agenda for routine administrative matters and/or pressing matters that will
require ratification at a future meeting
3. Public Comment (3 minutes per person)
4. Approve Minutes of September 6, 2022 Meeting
5. Director’s Report
6. Finance Committee: discussion of FY24 budget
7. Personnel Committee: discussion of Director’s Review process
8. Historical Collections Committee: discussion of donation of three paintings
9. Schedule committee meetings
10. Other Business
11. Executive Session (if necessary)
12. Review Action Items, and Proposed Agenda Items for Next Meeting
13. Review and Approve Warrants
14. Adjourn
Zoom information:
Library Board of Trustees
Time: Nov 1, 2022 06:30 PM
https://us02web.zoom.us/j/89177145993?pwd=cVo5a0hDN2dPOE1mZHpMSUhTZ1IrQT09
Meeting ID: 891 7714 5993
Passcode: 384811
Phone: +1 646 876 9923 US (New York)
Posted October 27, 2022

Rockingham Free Public Library
Board of Trustees
Tuesday, October 4, 2022
Present: Carol Blackwood, Don Tretler, Martha Rowley, Ian Graham
Absent: Brady Weinstock

Click here to download a pdf of these minutes

AGENDA
1. Call to Order: at 6:37pm

2. Additions to Agenda for routine administrative matters and/or pressing matters that will require ratification at a future meeting: None

3. Public Comment (3 minutes per person): None

4. Approve Minutes of July 5, 2022 meeting: Moved by Rowley; Seconded by Tretler; motion approved unanimously.

5. Discussion: Library Director annual performance review: Committee discussed the key questions for the Library Director evaluation process: (1) Should the process be the same as in previous review cycles? (2) Should the process by paper-based, electronic, or a hybrid of both? Committee discussed the
importance of confidentiality and confirmed a tentative list of those who would be asked to complete the evaluation form. That tentative list includes all members of the Library Board of Trustees; all library employees; the chair of the Friends of the Library Board; and the Town Manager and Town Finance Manager.
Committee discussed inviting general comments and observations among the larger Town of Rockingham community.

6. Motion: Rowley moved that for the upcoming annual Library Director evaluation that the Board retain the current Library Director evaluation form that has been in use, that the Board make the online collection of data the preferred method of reply but allow for the use of the physical form by those who have a strong preference to do so. Tretler seconded. Motion approved unanimously.

7. Other Business: None.

8. Review Action Items and Agenda Items for next meeting: Tentative next Personnel Committee meeting: Tuesday, December 6, 2022 at 6:30pm

9. Adjourn: Moved by Rowley; Seconded by Tretler; adjourned at 7:21pm

Submitted by Ian Graham, October 5, 2022

Rockingham Free Public Library
Board of Trustees: Finance Committee Meeting
Tuesday, October 11, 2022
Present: Martha Rowley, Brady Weinstock, Mary Shepard, Margo Ghia; Ian Graham, Director;
Mary Van Hartesveldt, Library Staff
Absent: n/a

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LOCATION: In person and via Zoom.
1. Call to Order: 4:03 pm
2. Additions to Agenda for routine administrative matters and/or pressing matters
that will require ratification at a future meeting: Electing a new chairperson.
3. Public Comment (3 minutes per person): n/a
4. Approve Minutes of October 27, 2020 meeting: (2021 meeting was combined with full
board meeting – did not meet independently). Mary Shepard moved, Brady seconded.
Motion passed unanimously with the amendment of Mary Van Hartesveldt’s last name
added in item #9, with Margo abstaining because she was not present at that meeting.
5. Discussion: FY24 budget: The intention is to level fund again for FY24. There is
deferred maintenance, for which some money will come from the Building Reserve fund.
There may also be a slight reduction in part–time hours. (The director anticipates the
FY25 budget will need to reflect an increase in order so that building repairs can be
brought up to date and adequate funding is available for repairs going forward.) Margo
moved that the committee approve the Director’s plan to level fund the tax–appropriated
portion of the FY24 budget. Martha seconded. Motion passed unanimously.
6. Other Business: n/a
7. Review Action Items and Agenda Items for next meeting: Elect committee officers.
8. Adjourn: Margo moved to adjourn, Martha seconded. Meeting adjourned at 5:36 pm.
Respectfully submitted,
Brady Weinstock, Secretary