Board of Trustees Meeting DRAFT Minutes: May 26, 2015

BOARD OF TRUSTEES MEETING

Draft Minutes

May 26, 2015

6:15 PM

 

                Location Youth Program Room

 

Trustees Present: Carol Blackwood, Chair; Doreen Aldrich, John Bohannon, Karin Fischer, Leslie Lassetter, Ray Massucco & Martha Rowley

Trustees Absent: Pat Fowler

Library Personnel Present: Celina Houlne, Director; Mary Van Hartesveldt, Librarian

Members of the Public Present: Amy Howlett

 

  1. The meeting was called to order at 6:22 pm.

 

  1. Additions to Agenda

 

  1. Public Comment: None

 

  1. Approval of Minutes: Lassetter moved to approve minutes for 4/28/15. Bohannon seconded. Aldrich abstained, minutes were approved.

 

  1. New Board Member Search: Lassetter requested help with this. Notices will be put on web site and in Shopper.

 

  1. End of FY Financials:

 

  1. Massucco moved to authorize the treasurer to transfer $8,300.00 from the River Valley Credit Union account to cover additional expenditures for the following line items: printing supplies, custodial services and repairs and maintenance. Aldrich seconded, and the motion carried unanimously.

 

  1. Massucco moved to authorize the treasurer to transfer $14,000.00 from the River Valley Credit Union account to the town for expected FY 15 expenditures. Lassetter seconded, and the motion carried unanimously.

 

  1. Massucco moved to authorize the treasured to transfer $4,134.32 from the River Valley Credit Union savings account to the town to pay for Whitcomb expenditures in FY 15. Blackwood and Aldrich simultaneously seconded and the motion carried unanimously.

 

  1. Massucco moved to set up a designated fund for landscaping in the initial amount of $675.00 for designated funds that have been received, but not yet spent. Fischer seconded and the motion carried unanimously.

 

  1. Massucco moved to set up an Ostebo Reserve Fund of $5,765.00, and a Whitcomb Reserve fund of $7,760.00. Bohannon seconded and the motion carried unanimously.

 

  1. Technology Assistance and Art Display Waivers: Lassetter moved to accept the waivers. Aldrich seconded and the motion carried unanimously.

 

  1. Presentation on Long Range Planning by Amy Howlett.

Ray suggested we all read the 2007 strategic plan to see what thoughts were on this topic in the past.

 

  1. Next meeting June 23d, 6:15PM.

 

Director suggested we consider not meeting in August. We will address this next meeting.

 

  1. Other business: Letter on canine urination was revised slightly and will be sent by Director soon, signed by Blackwood.

 

  1. Exec Session: Not needed

 

  1. Review Tasks: Think and read about strategic planning. Recruit new board member.

 

  1. Adjourned 8:01PM.

 

Respectfully Submitted by Karin Fischer and John Bohannon

5/31/15