RFPL Board of Trustees Meeting Minutes

28 June 2016

6:17pm

Top Floor Meeting Room

2016.06.28 Board of Trustees Minutes

Trustees Present:  John Bohannon (chair), Leslie Lassetter, Martha Rowley, Doreen Aldrich, Ray Massucco, Heidi Lauricella

Trustees Absent: Carol Blackwood, Gary Fox

Library Personnel Present: Celina Houlne (director)

Members of Public Present: none

1. Call to Order: 6:17
2. Additions to Agenda: none
3. Public Comment: none
4. Approval of Minutes:

• A motion was made to accept the June 14, 2016 minutes as written. The motion was seconded.  The motion was unanimously approved.
• A motion was made to accept the May 24, 2016 minutes as written. The motion was seconded.  The following change was proposed and accepted –  “Gary Fox’s name should be added under trustee present at the meeting.”  A vote of five affirmative and one abstaining carried the motion to accept the minutes with the noted change.

5. Director’s Report (submitted in writing): Celina reviewed highlights
   • The library did not receive the EBSCO grant
   • The fiscal books will be closed and ready for review at the July meeting
6. Personnel Committee Report: Report by the Personnel Committee
   • The committee is working to combine the three documents contract, job description and director’s responsibilities in personnel policy into one document.
   • The committee is moving toward making a recommendation to align the director’s grade level and pay with that of comparable positions in town.
   • The committee is working on revising the director evaluation process
   • The semi-annual review of the director has been completed. A copy has been placed in the director’s personnel file.
7. Other Business: Treasurer Martha Rowley announced she will not be available to sign the warrants next week. Trustees Leslie L.  and Doreen A.  volunteered to sign the warrants in her absence.
8. Executive Session:
   • The motion was made “I move to find that premature general public knowledge of the situation concerning a pending legal action involving the RFPL board will clearly place the board at a substantial disadvantage by disclosing its current statue”. This motion was seconded and passed with a unanimous vote.
   • The motion was made “ I move that the board enter into executive session to discuss a legal action where premature general public knowledge would clearly place the RFPL at a substantial disadvantage and that the director by invited to attend. This motion was seconded and passed with a unanimous vote.
   • Board entered executive session
   • Board came out of executive session
9. Review and Approval of Warrants:  Completed
10. Review Action Items and Proposed Agenda Items for Next Meeting
    • Personnel Committee will have a update on the items presented during this meeting (see #6)
    • Strategic Planning Committee will report on their work
11. Next Meeting: July 26, 2016 at 6:15pm
12. Adjourn: 6:58

Respectfully Submitted

Heidi Lauricella

Substitute Secretary

Board of Trustees Meeting
Tuesday, June 28, 2016
6:15 PM
Location: Top Floor Meeting Room (or Youth Program Room)

Click here to download a .pdf of this agenda: 2016.06.28 Board Meeting Agenda 

AGENDA

1. Call to Order
2. Additions to Agenda for routine administrative matters and/or pressing matters that will require ratification at a future meeting
3. Public Comment (3 minutes per person)
4. Approve Minutes of May 24, 2016 and June 14, 2016 meetings
5. Director’s Report
6. Personnel Committee Report
7. Other Business
8. Executive Session – Litigation
9.   Review and Approve Warrants
10. Review Action Items and Proposed Agenda Items for Next Meeting
11. Set Date for Next Meeting: July 26
12. Adjourn

RFPL Board of Trustees Special Meeting

Minutes

14 June 2016

6:17pm

Top Floor Meeting Room

Click here to download a .pdf of these minutes: 2016.06.14 Board of Trustees Special Board Meeting Minutes

Trustees Present: John Bohannon (chair), Leslie Lassetter, Martha Rowley, Ellen Taetzsch, Doreen Aldrich, Heidi Lauricella

Trustees Absent: Ray Massucco, Carol Blackwood, Gary Fox

Library Personnel Present: Celina Houlne (director)

Members of Public Present: Attorney Ankuda

1. Call to Order: 6:17

2. Additions to Agenda: none

3. Public Comment: none

4. Rockingham Free Public Library Settlement, Presented by Attorney Ankuda:
5. A board member made the motion “I move that the Board settle the outstanding litigation with SMP in accordance with the Settlement Agreement and mutual General release dated June 14, 2016, and authorize the Library Board Chair to sign necessary documents.”
6. A board member second the motion
7. The motion carried unanimously with the six board members present

5. Meeting Adjourned: 6:30

Respectfully submitted

Heidi Lauricella

Board of Trustees Special Meeting

Tuesday, June 14, 2016

6:15 PM

Location: Top Floor Meeting Room (or Youth Program Room)

Click here to download a .pdf of this agenda:  2016.06.14 Special Board Meeting Agenda

AGENDA

1. Call to Order
2. Additions to Agenda for routine administrative matters and/or pressing matters that will require ratification at a future meeting
3. Public Comment (3 minutes per person)
4.           Rockingham Free Public Library Settlement – Attorney Ankuda
5.  Adjourn

Library Board Personnel Committee

June 8, 2016

Location: Top Floor Meeting Room

Click here to download a .pdf of these minutes: 2016.06.08 Personnel Committee Minutes

Library Trustees in attendance: John Bohannon, Martha Rowley, Ellen Taetzsch

Also in attendance: Célina Houlné

Absent Trustees: Gary Fox

1. Call to order. 1:03pm
2. Additions to the agenda for routine administrative matters and/or pressing matters that will require ratification at a future meeting. N/A
3. Public comment. N/A

      3a.  Approval of the previous meetings minutes. Motion to approve the minutes John Bohannon,          

            Seconded by Martha Rowley, unanimously passed

4. Discussion of chronology, form and procedure for evaluation of Director Minor changes were made to the chronology, this will be distributed to the entire board in advance of the next meeting to be reviewed then.
5. Discussion of Director’s contract, grade level and compensation Reviewed the grade level of similar positions. Discussed the need for a contract, job description and personnel policy.  We will work to determine if all three are necessary.
6. Executive Session- Semi-annual performance review John Bohannon moves to find that premature general public knowledge of the details concerning a personnel matter involving a RFPL employee will clearly place the employee and the board at a substantial disadvantage by disclosing the personal details of this topic. Second Ellen Taetzsch. Unanimously approved.

            John Bohannon moves that the board enter into executive session to discuss a personnel matter             where premature general public knowledge would clearly place the RFPL at a substantial             disadvantage and that the director be invited to attend. Second Ellen Taetzsch. Unanimously             approved.

7. Set date for next meeting and review agenda items. The next meeting will be July 13^th at 1pm. At the next meeting we will look at the contract, job description, personnel policy to streamline the documents. We will look at the compensation and grade level of the director.  We will also look at the chronology of evaluation.
8. Review Tasks All committee members will look at the library directors contract, job description and personnel policy. John Bohannon will revise the chronology for the evaluation of the director.
9. Adjourn 2:15pm

Library Board Personnel Committee

June 8, 2016

1:00 PM

Location: Top floor Meeting Room (or Youth Program Room)

Click here to download a .pdf of this agenda 2016.06.08 Personnel Committee Meeting Agenda

AGENDA

1. Call to order.
2. Additions to the agenda for routine administrative matters and/or pressing matters that will require ratification at a future meeting
3. Public comment (3 minutes per person)
4. Discussion of chronology, form and procedure for evaluation of Director
5. Discussion of Director’s contract, grade level and compensation
6. Executive Session – Semi-annual performance review
7. Set date for next meeting and review agenda items
8. Review tasks
9. Adjourn

Posted June 3, 2016

Click here to download a .pdf of this agenda: 2016.06.07 Board Meeting Agenda Joint meeting with selectboard