Library Board of Trustees Meeting

Tuesday, March 28, 2017

6:15 PM

Location: Top Floor Meeting Room (or Youth Program Room)

Click here to download a .pdf of this agenda:  2017.3.28 Board Meeting Agenda

 

AGENDA

 

1. Call to Order
2. Additions to Agenda for routine administrative matters and/or pressing matters that will require ratification at a future meeting
3. Public Comment (3 minutes per person)
4. Approve Minutes of February 28 and March 7, 2017 meetings
5. Authorization for Bank Accounts and Warrant
6. Director’s Report
7. FY 2017 Budget Status Report
8. Trustee Committee Assignments
9. Town Officers Education Conference April 4
10. Other Business
11. Review and Approve Warrants
12. Review Action Items, and Proposed Agenda Items for Next Meeting
13. Review Date for Next Meeting: April 25
14. Executive Session (If Necessary)
15. Adjourn

 

 

 

 

Posted March 23, 2017

Click here to download a .pdf of these minutes: 2017.03.07 Board Minutes

Library Trustees Present: Ellen Taetzsch, Martha Rowley, Carole Blackwood, John Bohannon, Heidi Lauricella, Leslie Lassetter, Gary Fox; Library Director Celina Houlne, Kate Kane, Susan Spaulding, Brady Weinstock

 

1. Meeting opened at 7:20 pm, and the board welcomed newly elected Trustees Kate Kane, Susan Spaulding and Brady Weinstock

 

2. Nothing to add to agenda

 

3. Members of the General Public: Sand Martin from

 

4. Oaths of Office – Celina read the Oath, Trustees all signed, and Sandy Martin, Notary Public authenticated.

 

5. Election of Officers, Heidi moves, ad Leslie seconds a slate of John Chair, Ellen Vice Chair, Gary as Secretary, Martha as Treasurer; Motion carries unanimously

 

6. Regular meeting dates and times – 4^th Tuesday at 6:15 pm for about an hour; next meeting determine if July or August; No December; Next Meeting March 28, 2017

 

7. Handed around and affirmed the rules and procedures

 

8. Committee Assignments – John handed out the current list and asked people to e-mail him their choice before the next meeting

Historical Collection– getting items online – 10 year project working on this

 

9. Other Business – N/A

 

10. No Executive Session

 

11. Motion to Adjourn Heidi, Ellen Seconds; Motion unanimous

 

Respectfully Submitted,

 

 

Gary Fox

Library Board of Trustees Meeting

Tuesday, March 7, 2017

7:15 PM

Location: Top Floor Meeting Room (or Youth Program Room)

Click here to download a .pdf of this agenda:  2017.03.07 Board Meeting Agenda

AGENDA

 

1. Call to Order
2. Additions to Agenda for routine administrative matters and/or pressing matters that will require ratification at a future meeting
3. Public Comment (3 minutes per person)
4. Oath of Office
5. Election of officers
6. Selection of regular meeting date/time and schedule for the year
7. Affirmation of Rules of Procedure Policy, and Code of Ethics
8. Trustee committees and assignment requests
9. Other Business
10. Executive Session (if needed)
11. Adjourn

 

 

 

 

Posted March 2, 2017

 

 

Library Trustees Present: Doreen Aldridge, Ellen Taetzsch, Martha Rowley, Carole Blackwood, Ray Massucco, John Bohannon, Heidi Lauricella, Leslie Lassetter, Gary Fox; Library Director Celina Houlne

 

1. Meeting opened at 6:20 pm
2. Nothing to add to agenda
3. Members of the General Public: Polly Montgomery from Friends of the RFPL

Raising funds by selling the Pfohl 6 x 6 Vilas Bridge.   Charlie is raising some – goal is a little over $1,000 per month. And Match through Indiegogo crowdfunding (CF).

Charlie Hunter –and Carolyn Friesa – will set up incentives for the CF like prints of the Vilas painting if you give $100. 6 -month program – goal by November 1, 2017 is $12,500

 

– Trivia night – get some more teams for – March 11, 4 pm to 6:30 pm; Beer, Wine, Cider and Snacks – Irish Theme; 2 teams from Chroma, Windham Antiques, Greater Rock Fitness, Celina table, Heidi will try to get a team from Sweeney Todd, posters forwarded to board by Celina.

– May 13 plant sale for Friends

– April 7 book sale for Friends members only on Friday (get new members) and general public starting Saturday

 

4. Ray moves and Carole Seconds- approve the minutes of January 26, 2017.

Motion carries, with 3 abstentions

 

5. Directors Report e-mailed, Highlights:

Save the Date: April 4, Tuesday is Town Educators Conference – 9 am to 3 pm, Celina will forward details when they arrive.

– Close to hiring for reference librarian, very happy about this.

 

6. FY 17 budget status report; the appeal letters we signed and mailed have returned so far- 69 donations totalling $4,930, $1,000 to go to meet budget

 

7. 7 pm on March the 6^th for Town Meeting to vote on the Library budget; March 7, 2017, elections for Library Trustees Board – 3 people running for 3 seats: Brady Weinstock, Kate Kane and Susan Spaulding

– Question on finalizing of renovation debt –  paid our fair share, it is now done and settled

 

8. Meeting Room regulation changes: special attachment to meeting warning

Heidi Moves and Gary seconds to change the rental for outside Library hours to $25; motion defeated 4 to 3.

– John moves and Gary seconds, to strike #2, and move #18 to #2 adjusting the language from “before and after library hours” to “outside library hours”

Motion carries unanimously

 

9. Other Business – N/A
10. Review and Approve Warrants
11. Review Action Items, and proposed agenda items for next meeting: March 28, 6:15 pm
12. Organizational meeting after voting closes on March 7, at 7:15 at he RFPL, with March 14^th is a back-up depending on if the candidates can make it.
13. No Executive Session
14. Heidi Moves and Gary Seconds to adjourn – Meeting adjourns at 6:50 pm

Respectfully Submitted, Gary Fox, Secretary