Library Board of Trustees Meeting Minutes

Tuesday July 25, 2917

6:15pm

Click here to download a .pdf of these minutes.

Present: Martha Rowley, John Bohannon, Leslie Lassetter, Kate Kane, Susan Spaulding, Ellen Taetzsch, Brady Weinstock, Gary Fox

 

1. Call to Order: 6:18pm
2. Additions to Agenda for routine administrative matters and/or pressing matters that will require ratification at a future meeting: None
3. Public Comment: Poly Montgomery from the Friends of the Library made comments
4. Approve Minutes of May 23^rd Meeting: Approved with amendments that all trustees were present except Heidi Lauricella. Motioned, seconded and unanimously approved.
5. Director’s Report: Report was presented
6. Reserve Fund & Memorial Donation for Jackie Hewitt:

• Motion made to create a Memorial Reserve Fund for $455.00 and to expend the $455.00 in FY 18. Seconded and unanimously approved.
• Motion made to donate in Jackie Hewitt’s name, $500.00 to the Friends of the Library’s Vilas Bridge Campaign, to be drawn from the Memorial Reserve Fund and the FY 18 Memorial Revenue Line. Seconded and unanimously approved.

1. Fundraising Committee Report: Update on fundraising activities
2. Union Negotiator for Collective Bargaining Agreement: Motion was made to authorize Brady and John to represent the Board of Trustees in union negotiations. Seconded and unanimously approved.
3. Amendment to By-Law Article II: Motion was made for the Library Board of Trustees shall meet in regular session a minimum of six times per year in accordance with 1 V.S.A. § 312 as am mended. Seconded and unanimously approved.
4.  Other Business
5. Review and Approve Warrants: Completed
6. Review Action Items, and Proposed Agenda Items for Next Meeting: Next meeting we will discuss annual evaluation process for director, long range plan, and change in the by laws as noted in agenda item 9
7.  Review Date for Next Meeting September 26:  Next meeting was changed to September 19^th at 6:15
8. Viewing of “Short Takes for Trustees” Educational Videos- Video was viewed
9. Executive Session: not necessary
10. Adjourned at 6:58pm

 

Respectfully Submitted,

 

Ellen Taetzsch

BOARD OF DIRECTORS FUNDRAISING COMMITTEE MEETING MINUTES

July 20, 2017.

10:30 AM

Click here to download a .pdf of these minutes.

 

Present: Brady Weinstock, Kate Kane, Leslie Lassetter, Committee Members

Others: Celina Houlne, Library Director

Call to Order: Brady called the meeting to order at 10:42 AM.

Additions to Agenda for routine administrative matters and/or pressing matters that will require ratification at a future meeting: None

Public Comment (3 minutes per person): None

Approve Minutes of April 19, 2017 meeting: Moved by Leslie and seconded to approve as printed.  The motion passed.

Discussion of Methods of Fundraising:

Grants: Celina reported that the library has access to a database of grants called Grant Station.  Kate agreed to look through the database and meet with Celina about appropriate grants for which to apply. The 2016 price for installation of solar panels to the roof is $34,544, and Celina has a grant written to be used when a source of funds is determined (via Grant Station).  Celina also reported that a grant application has been written to the Windham Foundation for digitizing the historical collection.  Kate has reached out to the Windham Regional Commission and Integrated Solar about grants specifically for renewable energy.

Bequests: Celina reported that online donations using credit cards are not yet available through the Town of Rockingham.  She shared a brochure called “Leave It to the Library” about making bequests, and her plan is to recreate this brochure for RFPL.

Annual Appeal: Celina suggested we set a goal of $10,000.  It was decided that we would cross check the town tax list with our annual appeal mailing list, and we will ask the board of trustees for names to add to the appeal.

Other Business: Celina reported that the Friends of the RFPL have raised approximately 75% of the $12,500 needed for the Jerry Pfohl painting of the Vilas Bridge.

Review Action Items and Proposed Agenda Items for Next Meeting: Kate will review Grant Station and meet with Celina about grant options.  Celina will request the Rockingham Grand List in preparation for cross checking that list with the annual appeal list.

Set Date for Next Meeting: September 13, 2017 at 3:30 PM.

Adjourn: At 11:31 AM, motion by Kate Kane and seconded to adjourn this meeting.

Respectfully Submitted,

 

 

Kate Kane

Recording Secretary

Library Board of Trustees Meeting

Tuesday, July 25, 2017

6:15 PM

Location: Top Floor Meeting Room (or Youth Program Room)

Click here to download a pdf of the agenda

 

AGENDA

1. Call to Order
2. Additions to Agenda for routine administrative matters and/or pressing matters that will require ratification at a future meeting
3. Public Comment (3 minutes per person)
4. Approve Minutes of May 23 Meeting
5. Director’s Report
6. Reserve Fund & Memorial Donation for Jackie Hewitt
7. Fundraising Committee Report
8. Union Negotiation for Collective Bargaining Agreement
9. Amendment to By-Law Article II
10. Other Business
11. Review and Approve Warrants
12. Review Action Items, and Proposed Agenda Items for Next Meeting
13. Review Date for Next Meeting: September 26
14. Viewing of “Short Takes for Trustees” Educational Videos
15. Executive Session – If necessary
16. Adjourn

Posted July 20, 2017

Board of Directors Fundraising Committee Meeting

Thursday, July 20, 2017

10:30 AM

Location: Top Floor Meeting Room (or Youth Program Room)

Click here to download a pdf of 2017.07.20 Board of Directors Fundraising Committee Meeting

AGENDA

 

1. Call to Order
2. Additions to Agenda for routine administrative matters and/or pressing matters that will require ratification at a future meeting
3. Public Comment (3 minutes per person)
4. Approve Minutes of April 19, 2017 meeting
5. Discuss Methods of Fundraising
6. Other Business
7. Review Action Items and Proposed Agenda Items for Next Meeting
8. Set Date for Next Meeting
9. Adjourn

 

Posted July 17, 2017