Library Board of Trustees

Meeting Minutes

November 28, 2017

Present: Ellen Taetzsch, Martha Rowley, Susan Spaulding, Heidi Lauricella, Kate Kane, Brady Weinstock, John Bohannon, Celina Houlne

Absent: Gary Fox

Guests: Polly Montgomery, Alex Bravakis, Lou Bravakis

Click here to download a .pdf of these minutes.

1. Call to order: 6:15pm
2. Additions to Agenda for routine administrative matters and/or pressing matters that will require ratification at a future meeting: N/A
3. Public Comment:  Polly Montgomery- the holiday party will be 12/2.  The Friends of the Library are looking for donations of food.  Raffle tickets are for sale.
4. Approve Minutes of September 19^th Board Meeting: Motion made to approve minutes, seconded and passed unanimously
5. Group Net Metering Proposal – Novus Energy Development, LLC: Alec and Lou Bravakis presented about an opportunity to join a solar energy project the town is involved with.

Motion made to allow Ray Masucco to review net metering contract and come to next meeting with recommendations, seconded and unanimously passed

1. Executive Session – Directors Evaluation, Employees’ Labor Relations Negotiations

Motion made to move that premature general public knowledge of the details concerning two personnel matters involving RFPL employees will clearly place the employees and the Board at a substantial disadvantage by disclosing the person details of the topics, seconded, unanimously passed

Motion made that the Board enter into an executive session to discuss two personnel matters where premature general public knowledge would clearly place the RFPL at a substantial disadvantage, and that the Director be invited to attend, seconded, unanimously passed.

The board exited the executive session at 6:55pm

Motion made that the Board approve the annual evaluation of the Director as discussed and that the Board Chair be directed to present the written evaluation to the Director at his earliest convenience, seconded, unanimously passed.

Motion made that the Board approve the modification of the union contract involving two RFPL employees in the three ways discussed and that the minutes reflect those three changes; I also move that John and Brady be authorized to sign the modified contract, seconded, unanimously passed.

The three changes are:

1. Three year contract July 1, 2017 – June 30, 2020
2. 0% wage increase each year of the contract Retro to July 1, 2017
3. 2 Medical and Dental Insurance (d) Change pro-rated cash payment to reflect same as town from 35% to 50% and remove sentence “For employees hired after Dec 31, 2011, capped at $6,000.00”

1. Director’s Report
2. Finance – FY19 Budget: motion made to adopt the proposed FY19 budget as presented including the adjustment for payroll  and benefits as prescribed in FY18 projected budget, seconded, motion approved with one abstention.
3. Other Business: N/A
4. Review and Approve Warrants
5. Review Action Items, and Proposed Agenda Items for Next Meeting: There is a select board meeting 12/5 please try to attend if possible, review group net metering agreement, sign appeal letters
6. Review Date for Next Meeting: January 23, 2018 at 6:15pm
7. Adjourn: Motion to adjourn at 7:50

Library Board of Trustees Meeting

Tuesday, November 28, 2017

6:15 PM

Location: Top Floor Meeting Room (or Youth Program Room)

Click here to download a .pdf of this agenda.

AGENDA

1. Call to Order
2. Additions to Agenda for routine administrative matters and/or pressing matters that will require ratification at a future meeting
3. Public Comment (3 minutes per person)
4. Approve Minutes of Sept. 9 Board Meeting
5. Group Net Metering Proposal – Novus Energy Development, LLC
6. Executive Session – Director’s Evaluation, Employees’ Labor Relations Negotiations
7. Director’s Report
8. Finance – FY19 Budget
9. Other Business
10. Review and Approve Warrants
11. Review Action Items, and Proposed Agenda Items for Next Meeting
12. Review Date for Next Meeting: January 23
13. Adjourn

Posted November 21, 2017

Minutes of the Special Library Board Meeting on November 13, 2017

Click here to download a .pdf of these minutes.

In attendance: John Bohannon, Brady Weinstock, Celina Houlne, Keith Hancock, Samantha Maskell and Virgil Fuller.

Meeting came to order at 10:00 AM.

There were no changes made to the agenda, and there was no public comment.

The process for negotiations and the Board’s approval of the next Union Contract was reviewed.

John Bohannon moved that premature general knowledge of the details concerning a personnel matter involving RFPL (Rockingham Free Public Library) employees will clearly place the employees, the Union, and the Board at a substantial disadvantage by disclosing the personal details of this topic.  BradyWeinstock seconded and the motion passed.

John Bohannon then moved that the Committee enter into executive session to discuss a personnel matter where premature general public knowledge would clearly place the Library and the Union at a substantial disadvantage, and that the Director, Union representative, and concerned employees be invited to attend.  Brady Weinstock seconded this motion and the motion passed.

The meeting entered executive session at 10:07.  Participants came out of Executive Session at 10:55. It was stated that a memorandum of understanding will be brought to the next Library Board meeting on November 28 to be reviewed by the full Board.

There was no other business and the meeting adjoined at 11:56.

Special Library Board Meeting

Monday, November 13, 2017

10:00 AM

Location: Top Floor Meeting Room (or Youth Program Room)

 Click here to download a .pdf of this agenda.

AGENDA

1. Call to Order
2. Additions to Agenda for routine administrative matters and/or pressing matters that will require ratification at a future meeting
3. Public Comment (3 minutes per person)
4. Review Union Contract Process
5. Executive Session – Contract
6. Other Business
7. Adjourn

Click here to download a .pdf of these minutes.

Library Board of Trustees Finance Committee Meeting

Tuesday, November 7, 2017

2:00 PM

Location: Top Floor Meeting Room (or Youth Program Room)

Click here to download a .pdf of this agenda.

AGENDA

1. Call to Order
2. Additions to Agenda for routine administrative matters and/or pressing matters that will require ratification at a future meeting
3. Public Comment (3 minutes per person)
4. Approve Minutes of May 23 meeting
5. Review FY19 Budget
6. Other Business
7. Executive Session – If Necessary
8. Review Action Items and Proposed Agenda Items for Next Meeting
9. Set Date for Next Meeting
10. Adjourn

     Posted November 2, 2017