Rockingham Free Public Library

Board of Trustees Fundraising Committee Meeting

Tuesday, April 17, 2018

Click here to download a .pdf of these minutes

Present: Brady Weinstock, Don Tretler, Ellen Taetzsch, Kate Kane

Also Present: Célina Houlné, Director

 

1. Call to Order : 5:05 PM
2. Additions to Agenda for routine administrative matters and/or pressing matters that will require ratification at a future meeting : None
3. Election of Committee Chair and Secretary : Kate made motion to nominate Brady as Chair and herself as Secretary. Ellen seconded the motion. No additional nominations were put forward. The motion carried unanimously.
4. Public Comment (3 minutes per person) : None
5. Approve Minutes of October 26, 2017 meeting : Ellen moved, Kate seconded. Minutes were approved without change.
6. Discussion of Goals :

• Célina is working on a brochure for planned and memorial giving to the library; she is using resources from the American Library Association
• Célina is keeping track of annual appeal donors and which board member made the personal connection (writing a note on the appeal letter)
• Célina will design a spring appeal postcard; Brady will work with Célina on design (VistaPrint?); Célina will bring the design to the May board meeting for approval; Célina would like input from committee members on wording
• Célina is encouraging the town to look into MuniciPay as an option for making online payments; this would allow donors to give online
• ALA resources for fundraising–identifying donors, earmarking donations; Célina asked cmte members to read the ALA fundraising tool kit

7. Other Business : Célina stressed the importance of having board members be the “face” of RFPL out in the community. Kate agreed to review the ALA documents on this issue and write some talking points to be considered by the committee and then brought to the full board.
8. Review Action Items and Proposed Agenda Items for Next Meeting : Review the spring appeal, discuss the ALA suggestions
9. Set Date for Next Meeting : Thursday, July 12th, at 5:00 PM
10. Adjourn : Ellen moved to adjourn, Kate seconded. Meeting adjourned at 5:43 PM.

 

 

Respectfully submitted,

 

Kate Kane, Secretary

 

 

Rockingham Free Public Library

Board of Trustees Personnel Committee Meeting

Tuesday, April 17, 2018

Click here to download a .pdf of these minutes

Present: John Bohannon, Martha Rowley, Ellen Taetzsch, Kate Kane

Also Present: Célina Houlné, Director

 

1. Call to Order : 1:05 PM
2. Additions to Agenda for routine administrative matters and/or pressing matters that will require ratification at a future meeting : None
3. Election of Committee Chair and Secretary : John made motion to nominate himself as Chair and Kate as Secretary. Ellen seconded the motion. No additional nominations were put forward. The motion carried unanimously.
4. Public Comment (3 minutes per person) : None
5. Approve Minutes of October 26, 2017 meeting : Ellen moved, Martha seconded. Amended to include words “and no action was taken” after coming out of executive session. Motion made by Martha to approve minutes with one amendment, John seconded, motion approved unanimously.
6. Review Evaluation Process : John reviewed the evaluation process as laid out in the RFPL Personnel Policy.
7. Other Business : None
8. Executive Session – Director’s Semi-Annual Performance Review

John moved that premature general public knowledge of the details concerning a personnel matter involving a RFPL employee will clearly place the employee and the Board at a substantial disadvantage by disclosing the personal details of this topic.  The motion was seconded and approved.

John moved that the committee enter into executive session to discuss a personnel matter where premature general public knowledge would clearly place the RFPL at a substantial disadvantage, and that the Director be invited to attend.  The motion was seconded and approved.

The committee entered executive session at 1:10 PM.  The committee exited executive session at 1:28, and no action was taken.

9. Review Action Items and Proposed Agenda Items for Next Meeting : John will write a memorandum to be reviewed by the committee and then to be read in executive session at the next board meeting.
10. Set Date for Next Meeting : To be determined.
11. Adjourn : 1:30 PM

 

 

Respectfully submitted,

 

Kate Kane, Secretary

Library Board of Trustees Personnel Committee Meeting

Tuesday, April 17, 2018

1:00 PM

Location: Top Floor Meeting Room (or Youth Program Room)

 2018.04.17 Personnel Committee Meeting Agenda

AGENDA

 

1. Call to Order
2. Additions to Agenda for routine administrative matters and/or pressing matters that will require ratification at a future meeting
3. Election of Committee Chair and Secretary
4. Public Comment (3 minutes per person)
5. Approve Minutes of October 26, 2017 meeting
6. Review Evaluation Process
7. Other Business
8. Executive Session – Director’s Semi-Annual Performance Review

 

9. Review Action Items and Proposed Agenda Items for Next Meeting

 

10. Set Date for Next Meeting

 

11. Adjourn

 

 

 

 

 

 

 

 

 

 

Posted April 12, 2018

Library Board of Directors Fundraising Committee Meeting

Tuesday, April 17, 2017

5:30 PM

Location: Top Floor Meeting Room (or Youth Program Room)

AGENDA

 2018.04.17 Fundraising Committee Meeting Agenda

1. Call to Order
2. Additions to Agenda for routine administrative matters and/or pressing matters that will require ratification at a future meeting
3. Public Comment (3 minutes per person)
4. Election of Committee Chair and Secretary
5. Approve Minutes of September 13, 2017 meeting
6. Discussion of Goals
7. Other Business
8. Review Action Items and Proposed Agenda Items for Next Meeting
9. Set Date for Next Meeting
10. Adjourn

 Posted April 12, 2018