Rockingham Free Public Library

Board of Trustees Fundraising Committee Meeting

Tuesday, September 25, 2018

Present: Brady Weinstock, Kate Kane, Ellen Taetzsch

Absent: Don Tretler

Also Present: Célina Houlné, Director

1. Call to Order : 5:04 PM
2. Additions to Agenda for routine administrative matters and/or pressing matters that will require ratification at a future meeting : None
3. Public Comment (3 minutes per person) : None
4. Approve Minutes of July 12, 2018 meeting : Ellen moved, Kate seconded, approved unanimously.
5. Discuss Fundraising and Annual Appeal :

• Include colorful brochure with programs in the annual appeal – adult and children’s programs
• Include profiles about who does use the library and why they use it; patrons / family patrons
• Visual format; 30 second video — Facebook page
• Phrasing ideas: “All walks”; “Things have changed since your grade-school days”;
• “Did you know…” coffee station, noise policy, friendly staff, like-minded people
• Célina got the voting list so we can go through that to add people to our appeal
• Continued push to get online payments as an option during the appeal
• Canva, Vistaprint – templates for appeal letter

6. Other Business : None
7. Review Action Items and Proposed Agenda Items for Next Meeting : At November trustee meeting, we will go through the voting list to determine who will personalize each letter.
8. Set Date for Next Meeting : None needed at this time.
9. Adjourn : Ellen moved; meeting adjourned at 5:54 PM.

Respectfully submitted,

Kate Kane2018.09.25 Fundraising Committee Meeting Minutes

Rockingham Free Public Library

Board of Trustees Meeting

Tuesday, September 25, 2018

Present: John Bohannon, Ellen Taetzsch, Martha Rowley, Kate Kane, Heidi Lauricella, Brady Weinstock, Susan Spaulding, Gary Fox, Célina Houlné, Mary Van Hartesveldt

Absent: Don Tretler

Guests: None

1. Call to Order : 6:03 PM
2. Additions to Agenda for routine administrative matters and/or pressing matters that will require ratification at a future meeting : None
3. Public Comment (3 minutes per person) : None
4. Approve Minutes of July 24 Meeting : Ellen moved, Brady seconded. Approved unanimously with no discussion.
5. Director’s Report : Célina shared instructions on how to read the budget. The updated long range plan was distributed for board members to peruse in preparation for discussion at the November board meeting.
6. FY 19 Budget Status Report & Review : All adjustments have not been made by the Rockingham Finance Director. There is a typo on the top line for Transfers into the General Fund. Mary and Célina explained the layout of the budget, and Mary went through section by section.  John requested that Célina point out any anomalies in actual vs. budget amounts as she reports on the budget each month.
7. Personnel Committee – Review Director’s Evaluation Process : Célina distributed forms for the director’s evaluation; board members should return the forms to the library by October 16th. The Personnel Committee will meet after that date and go over comments, and they will report out at November board meeting. There was unanimous consent for the process as outlined by John.
8. Fundraising Committee – Report & Review of Annual Appeal : The committee is looking at alternative formats for the direct appeal, including adding patron profiles and a program brochure. Célina has obtained the voting lists which will be used to add names to the appeal list; board members will plan to stay late at the November board meeting to go through the list. Célina is still working with the town on getting MuniciPay for online payments.
9. Other Business : The permits for the solar array for Novus Rockingham Solar have come through, but construction is delayed until December.
10. Review and Approve Warrants : Completed
11. Review Action Items, and Proposed Agenda Items for Next Meeting : Comments on Long Range Plan, Budget, Personnel Evaluation, Review Voting Lists
12. Review Date for Next Meeting: November 27, 2018, at 6 PM
13. Adjourn : Ellen moved, John seconded. Meeting adjourned at 6:52 PM.

Respectfully submitted,

Kate Kane

Secretary2018.09.25 Library Board Meeting Minutes

2018.09.25 Library Board of Trustees Meeting Agenda

2018.09.25 Fundraising Committee Meeting Agenda

POSTPONED

Library Board of Directors Fundraising Committee Meeting  

Thursday, September 13, 2018 

4:30 PM  

Location: Top Floor Meeting Room (or Youth Program Room) 

AGENDA 

1. Call to Order 

1. Additions to Agenda for routine administrative matters and/or pressing matters that will require ratification at a future meeting 

1. Public Comment (3 minutes per person) 

1. Approve Minutes of July 12, 2018 meeting 

1. Discuss Fundraising and Annual Appeal 

6. 6.   Other Business
7. 7.  Review Action Items and Proposed Agenda Items for Next Meeting
8. 8.  Set Date for Next Meeting
9. 9.  Adjourn

Library Board of Directors Fundraising Committee Meeting

Thursday, September 13, 2018

4:30 PM

Location: Top Floor Meeting Room (or Youth Program Room)

Click here to download a .pdf of this agenda.

AGENDA

1. Call to Order
2. Additions to Agenda for routine administrative matters and/or pressing matters that will require ratification at a future meeting
3. Public Comment (3 minutes per person)
4. Approve Minutes of July 12, 2018 meeting
5. Discuss Fundraising and Annual Appeal
6. Other Business
7. Review Action Items and Proposed Agenda Items for Next Meeting
8. Set Date for Next Meeting
9. Adjourn

Posted September 7, 2018