Rockingham Free Public Library
Board of Trustees Meeting
Tuesday, March 26, 2019
Present: John Bohannon, Ellen Taetzsch, Martha Rowley, Kate Kane, Susan Spaulding, Don Tretler, Kathleen Hacker, Dale Kondracki, Brady Weinstock, Célina Houlné

Absent: None

Guests: Tom & Judy Platt

Click here to download a .pdf of these minutes.

1. Call to Order : 6:02 PM

2. Additions to Agenda for routine administrative matters and/or pressing matters that

will require ratification at a future meeting : None

3. Public Comment (3 minutes per person) : Tom Platt stated that their art gallery was instrumental in getting the Jerry Pfohl painting to its place in the library, they have not been paid a commission by Jerry Pfohl’s widow yet, and they would like to receive an explanation why Célina is not able to talk with them about this situation.

4. Approve minutes of January 22 and March 12 meetings : Ellen moved, Brady seconded. Approved by consent.

5. Verification of regular meeting date/time and schedule for the year : First Tuesday of every other month starting in May, beginning at 6:15 PM.

6. Trustee Committee assignments : Kathleen will go onto the Finance, Long-Range, and Policy committees. Dale will go onto the Building & Grounds, Historical Collections, and Fundraising committees. Kate will come off the Fundraising committee.

7. Director’s Report & FY19 Budget Status Report : Célina reported a very busy month. The Friends have a new board. Friends’ fundraisers are coming up: book sale, plant sale, Welcome Center, holiday party, trivia. In the budget status report, Célina noted that RFPL does not owe the town any more money, but RFPL will end with a net loss for the year. Célina asked for board members to volunteer at the book sale.

8. Other business : Célina’s semi-annual performance review is coming up. John will email the RFPL mission statement to board members. Board members should use the mission statement to evaluate Célina. Email comments to John by 4/12. In the subject line, put CONFIDENTIAL. Personnel Cmte will meet the following week and go over the comments with Célina.

9. Review and approve warrants : Done.

10. Review action items, and proposed agenda items for next meeting : Personnel Cmte will report to the board regarding the semi-annual evaluation of director.

11. Review date for next meeting : May 7, 2019, at 6:15 PM

12. Executive Session (if necessary) : John moved that the board go into executive session to discuss a financial matter, and that the executive director be invited to attend. Ellen seconded. Approved unanimously. The board went into executive session at 6:27 PM. The board came out of executive session at 6:48 PM. No action was taken.

13. Adjourn : Ellen moved to adjourn, Susan seconded. Meeting adjourned at 6:50 PM.

Respectfully submitted,

Kate Kane

Secretary

Library Board of Trustees Meeting  

Tuesday, March 26, 2019 

6:00 PM  

Location: Top Floor Meeting Room (or Youth Program Room) 

 

AGENDA 

 

1. Call to Order 

1. Additions to Agenda for routine administrative matters and/or pressing matters that will require ratification at a future meeting 

1. Public Comment (3 minutes per person) 

4. Approve minutes of January 22 and March 12 meetings
5. 5.   Verification of regular meeting date/time and schedule for the year
6. Trustee Committee assignments
7. 7. Director’s Report & FY19 Budget Status Report
8. Other business
9. Review and approve warrants 
10. Review action items, and proposed agenda items for next meeting 
11. Review date for next meeting – May 7
12. Executive Session (if necessary) 
13. 13. Adjourn

 

 

Posted March 21, 2019 

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The meeting rooms are accessible by elevator at the entrance to the left of the front stairs. 

Rockingham Free Public Library

Board of Trustees Meeting

Tuesday, March 12, 2019

Click here to download a .pdf of these minutes.

Present: John Bohannon, Ellen Taetzsch, Martha Rowley, Kate Kane, Kathleen Hacker, Dale Kondracki, Brady Weinstock, Célina Houlné

Absent: Susan Spaulding, Don Tretler

Guests: Pat Fowler, Justice of Peace

1. Call to Order : 7:33 PM

2. Additions to Agenda for routine administrative matters and/or pressing matters that will require ratification at a future meeting : None

3. Public Comment (3 minutes per person) : None

4. Oath of Office : The Oath of Office was administered by Pat Fowler, Justice of the Peace.

5. Election of Officers : John nominated the following to serve as officers of the RFPL Board of Trustees for this election cycle: John Bohannon as Chair, Ellen Taetzsch as Vice Chair, Martha Rowley as Treasurer, and Kate Kane as Secretary. Martha seconded. No further nominations were put forward. The motion passed unanimously.

6. Selection of Regular Meeting Date/Time and Schedule for the Year : 1st Tuesday at 6:15 PM in the following months: January, March, May, July, September, November (except this current month).

7. Affirmation of Rules of Procedure Policy, Code of Ethics, Signature Authorization :

* John reviewed the Code of Ethics which each trustee signed.

* John reviewed the Rules of Procedures policy.

* We are only trustees when at a warned meeting that has been called to order; do not speak as a trustee when approached on the street.

* If there are three or more trustees in a group, we constitute a committee, so it must be a warned meeting. Do not speak about library business

* Do not speak for the group; you are only allowed to speak on what we have voted on. Send people to Célina.

* We make a decision by group voting; it is then our decision.

* Every email is also sent to the RFPL repository. Do not use your own email for library business.

* Ellen moved that the Rockingham Library Board of Trustees authorize any officer of the Board of Trustees to sign routine documents that do not deal with changes of policy or commitment of unbudgeted funds; and that this authorization be reviewed for renewal annually. John seconded the motion. Motion passed unanimously.

8. Trustee committees and assignment requests : John asked the trustees to look over the committee assignments and bring any changes to the following meeting.

9:.Authorization for Bank Accounts: Martha moved that the RFPL Board of Trustees approve the Library Director, Celina Houlne, and the Treasurer, Martha Rowley, to be signers for the following Library bank and investment accounts, and for the bookkeeper Mary Van Hartesveldt to have information only access: AXA Annuity Peoples Securities, SecureFore 5 Annuity Forethought Life Insurance Company Peoples Securities, Peoples Securities money market, River Valley Credit Union money market and business accounts, and TD Bank Petty Cash Checking. Ellen seconded the motion. The motion passed unanimously.

10. Other Business : None

11. Executive Session (if needed) : None

12. Date of Next Board Meeting : Tuesday, March 26, 2019, at 6:00 PM.

13. Adjourn : Ellen moved, Brady seconded. Meeting adjourned at 8:03 PM.

Respectfully submitted,

Kate Kane

Secretary

Library Board of Trustees Meeting

Tuesday, March 12, 2019

7:30 PM

Location: Top Floor Meeting Room (or Youth Program Room)

Click here to download a .pdf of these minutes.

AGENDA

1. Call to Order

2. Additions to Agenda for routine administrative matters and/or pressing matters that will require ratification at a future meeting

3. Public Comment (3 minutes per person)

4. Oath of Office

5. Election of officers

6. Selection of regular meeting date/time and schedule for the year

7. Affirmation of Rules of Procedure Policy, Code of Ethics, Signature Authorization

8. Trustee committees and assignment requests

9. Other Business

10. Executive Session (if needed)

11. Adjourn

Posted March 7, 2019