Rockingham Free Public Library
Board of Trustees
Tuesday, Jan. 10, 2023
Present: Carol Blackwood, Don Tretler, Martha Rowley, Brady Weinstock, Mary Shepard, Margo Ghia, Duane Whitehead, Ryan Coyne; Ian Graham, Director
Members of the public: n/a
Absent: Claudia Sofield

Location: In the Library’s Youth Program Room, and also online via Zoom.

Click here to download a pdf of these minutes

1. Call to Order: 6:35 pm
2. Additions to Agenda for routine administrative matters and/or pressing matters that will require ratification at a future meeting: n/a
3. Public Comment (3 minutes per person): n/a
4. Approve Minutes of Dec. 6 Meeting: Mary moved, Don seconded. Motion was unanimously approved, with Margo abstaining.
5. FY24 Budget update: Has been approved by the Selectboard, with no changes, for inclusion on the Town Meeting warrant.
6. Meeting Room Use policy and procedures discussion:
Brady moved that the Library Board of Trustees authorize the Library Director to update and revise the Meeting Room Use regulations as needed, and that the Board need only approve major changes to the policy, such as those with financial impact or those that significantly curtail public use of the meeting room spaces in the Rockingham Free Public Library. Mary seconded. Motion was
unanimously approved.
7. Trustee candidates: There will be three board openings for the next three-year term. Petitions with signatures must be turned in by the end of January in order to have one’s name on the ballot.
8. Director’s Review Executive Session (if necessary):
Brady moved that the Board enter into Executive Session to discuss the evaluation of a public officer or employee under the provisions of VSA Title 1, Section 313 (a) (3). Mary seconded. Motion passed
unanimously. Entered Executive Session at 6:58 pm.
Returned from Executive Session at 7:16 pm.9. Director’s Review:
Martha moved that the Board approve the review as compiled by the Chair of the Board with minor administrative corrections. Margo seconded. Motion was unanimously approved.
10. Discussion of union contract negotiations: Carol is scheduling a meeting with the Union representatives along with two to three additional Board members (Mary, Martha and Brady
volunteered).
11. Union negotiations Executive Session (if necessary): n/a
12. Other Business: n/a
13. Executive Session (if necessary): n/a
14. Review Action Items, and Proposed Agenda Items for Next Meeting: Next full board meeting will
be Thursday, March 9 at 6:30 pm.
15. Adjourn: Martha moved, Mary seconded. Meeting adjourned at 7:41 pm.

Respectfully submitted,
Brady Weinstock, Secretary