Library Board of Trustees Policy Committee Meeting
Wednesday, June 5, 2024
6:30 PM
LOCATION: Rockingham Free Library Meeting Room

Click here to download a copy of the agenda
AGENDA
1. Call to Order
2. Additions to Agenda for routine administrative matters and/or pressing matters that will require ratification at a future meeting
3. Public Comment (3 minutes per person)
4. Discussion: initial review of Operational and Personnel Policies; determine next steps
5. Other Business
6. Review Action Items, Propose Agenda Items for Next Meeting
7. Adjourn
Posted May 30, 2024

Rockingham Free Public Library
Board of Trustees Draft Minutes
Thursday, May 16, 2024
Trustees Present: Margo Ghia (Chair), Mike Sola, Martha Rowley, Carol Blackwood, Ginny Massucco
Staff Present: Ian Graham (Director)
Visitors Present: Ginger Driscoll, Pat Riese (President of the Friends of the Library board)

Click here to download a pdf of these minutes

Agenda
1. Call to Order
a. Chair Margo Ghia called the meeting to order at 6:33pm

2. Additions to Agenda for routine administrative matters and/or pressing matters that will require ratification at a future meeting
a. None

3. Public Comment (3 minutes per person)
a. Introductions of visitors
i. Ginger Driscoll, who has expressed interest in being appoint to this board
ii. Pat Riese, President of the Friends of the Library board)

4. Approve Minutes of April 4, 2024 Meeting
a. Minutes approved unanimously

5. Board Committee Assignment
a. Building and Grounds
i. Carol Blackwood, Wendy Levy, Ginny Massucco
b. Finance
i. Margo Ghia, Martha Rowley, Wendy Levy
c. Fundraising
i. Margo Ghia, Ryan Coyne
d. Historical Collection
i. Ryan Coyne, Martha Rowley, Ginny Massucco
e. Personnel
i. Margo Ghia, Carol Blackwood, Mike Sola, Wendy Levy
f. Policy
i. Margo Ghia, Carol Blackwood, Mike Sola, Wendy Levy

6. Library Director’s Update, including End of Year Budget Projection
a. Trustees are encouraged to visit the library to see all the changes, including redesigned/repurposed spaces, new indoor gardens, and new kitchenette which will be built for community cooking classes
b. The library has received a grant from the State of Vermont to upgrade network infrastructure, with all systems to be installed by the end of June 2024
c. Director reports that the budget projection is on track

7. Friends of the Library Discussion
a. Pat Riese explained that the annual fund appeal and membership drive will be combined into a single activity likely to be held in the fall
b. Pat shared Friends events for the upcoming year: a plant sale, the Guilford Rest Area fundraiser, movie night at the Opera House, and possibly a book sale

8. Discussion and Motion: Board Vacancy
a. Ginger Driscoll shared her background and explained her interest in joining the library board
b. Carol Blackwood moved that the Library Board of Trustees nominate Ginger Driscoll to the Town of Rockingham Selectboard to fill the vacant seat on the Library Board of Trustees until the next election for Town officers (March 2025); Mike Sola seconds
the motion; motion passes unanimously

9. Discussion: Policy Review: Operational Policy, Personnel Policy, By-Laws
a. Director reports need to review current policies and, where necessary, work within Committee and Board process to update those policies
b. The Policy Committee will meet on Wednesday, June 5, at 6:30pm, to discuss process for reviewing policies

10. Other Business
a. Next meeting will be July 18 at 6:30pm

11. Review and Approve Warrants
a. N/A

12. Adjourn
a. Meeting adjourned at 7:57pm

Respectfully submitted,
Ginny Massucco

Library Board of Trustees Meeting
Thursday, May 16, 2024
6:30 PM
LOCATION: Rockingham Free Library Meeting Room (upper floor)

Click here to download a pdf of this agenda
AGENDA
1. Call to Order
2. Additions to Agenda for routine administrative matters and/or pressing matters that will require ratification at a future meeting
3. Public Comment (3 minutes per person)
4. Approve Minutes of April 4, 2024 Meeting
5. Board Committee Assignments
6. Library Director’s Update, including End of Year Budget Projection
7. Friends of the Library Discussion
8. Discussion and motion: Board vacancy
9. Discussion: Policy review: Operational Policy; Personnel Policy; By-Laws
10. Other Business
11. Review Action Items, Propose Agenda Items for Next Meeting
12. Review and Approve Warrants
13. Adjourn
Posted March 28, 2024

Rockingham Free Public Library
Board of Trustees Draft Minutes
Thursday, April 4, 2024
Trustees Present: Carol Blackwood (Chair), Margo Ghia, Wendy Levy, Mike Sola,
Mary McCallum, Ginny Massucco
Staff Present: Ian Graham (Director)
Location: RFPL Meeting Room (upper floor) and online (Microsoft Teams link)

Click here to download a pdf of this agenda

Agenda
1. Call to Order
a. Chair Carol Blackwood called meeting to order at 6:35pm

2. Additions to Agenda for routine administrative matters and/or pressing matters that will require ratification at a future meeting
a. None

3. Public Comment (3 minutes per person)
a. None

4. Oath of Office (Administered to newly elected RFPL Trustees by Pat Fowler, Rockingham Justice of the
Peace)
a. Mary McCallum
b. Mike Sola

5. Election of New Officers: Chair, Vice-Chair, Treasurer, Secretary
a. Chair: Margo Ghia. Martha Rowley nominated, Carol Blackwood seconded. Vote was unanimous.
b. Vice-Chair: Carol Blackwood. Martha Rowley nominated, Margo Ghia seconded. Vote was unanimous.
c. Treasurer: Mike Sola. Mary McCallum nominated, Margo Ghia seconded. Vote was unanimous.
d. Secretary: Trustees agreed that members of this board will rotate the duty of taking minutes at the monthly meetings. Wendy Levy agreed to perform other secretarial duties that don’t include
minute-taking.

6. Selection of Regular Meeting Date, Time, and Schedule for the year
a. Carol Blackwood made the motion that board will meet at 6:30 on the third Thursday of odd-numbered months. Mike Sola seconded. Motion passed unanimously.

7. Adoption of Rules of Procedure, Code of Ethics, Continuation of Adopted Policies
a. Carol Blackwood made motion that the board approve Rules of Procedure, Code of Ethics, and Continuation of Adopted Policies. Margo Ghia seconded motion. Motion passed with one abstention.

8. Board Committee Assignments
a. This agenda item is postponed until board meeting on May 16, 2024.

9. Approve Minutes of Jan. 4, 2024 Meeting
a. Mary McCallum made motion to approve the minutes. Carol Blackwood seconded. Motion passed with two abstentions.

10. Discussion: Establish process for Library Personnel Policy review
a. Margo Ghia suggested that this discussion be postponed until May 16, 2024, to be discussed by new Personnel Committee. Board agreed to postpone.

11. Discussion: Board vacancy
a. Margo Ghia spoke about the importance of announcing the vacancy to the public, perhaps via Town of Rockingham website and the RFPL website. (Ian Graham agreed to set this up.) Any interested
townspeople could send their letters of interest to him, and from there this Board of Trustees could review letters and make a recommendation to Town of Rockingham Select Board to fill the vacancy.

12. Other Business
a. None

13. Review Action Items, Propose Agenda Items for Next Meeting
a. Next full board meeting will be Thursday, May 16, at 6:30pm.
b. Board will take action on board committee assignments.
c. Carol Blackwood: The by-laws need review.
d. Margo Ghia: The new Personnel Committee needs to meet to establish process for Library Personnel Policy review.

14. Review and Approve Warrants
a. None (board members attended remotely)

15. Adjourn
a. Wendy Levy moved, Mike Sola seconded. Passed unanimously.
Meeting adjourned at 7:30pm

Respectfully submitted by Ginny Massucco