Library Board of Trustees Meeting
Thursday, March 20, 2025
6:30 PM
LOCATION: Rockingham Free Library Meeting Room (upper floor) and Teams (link below)
Click here to download a pdf of this agenda
AGENDA
1. Call to Order
2. Additions to Agenda for routine administrative matters and/or pressing matters that will require ratification at a future meeting
3. Public Comment (3 minutes per person)
4. Approval of minutes from January X, 2025 meeting and March 6, 2025 meeting
5. Committee Assignments
6. Discussion and Motion: Bylaw Change
7. Discussion: Sustainable Libraries Program
8. Other Business
9. Review Action Items, Propose Agenda Items for Next Meeting
10. Adjourn
Posted March 14, 2025
Link to join:
https://tinyurl.com/yc6u3xxz
Rockingham Free Public Library
Board of Trustees Draft Minutes
Thursday, March 6, 2025
Present: Margo Ghia, Martha Rowley, Ginger Driscoll, Bonnie North, Ginny Massucco, Mike Sola (on Teams link), Ian Graham (Director)
Call to Order
Director Graham called meeting to order at 6:40 p.m.
Additions to Agenda for routine administrative matters and/or pressing matters thatwill require ratification at a future meeting:
M. Ghia adds a discussion to tonight’s agenda item 7 (below)
Public Comment (3 minutes per person)
None
Election of Officers: Chair, Vice-Chair, Treasurer, Secretary
a. B. North nominated M. Ghia for Chair, M. Rowley seconded. Unanimously elected.
b. M. Ghia nominated G. Driscoll for Vice-Chair, M. Rowley seconded. Unanimously elected.
c. M. Ghia nominated M. Sola for Treasurer, G. Driscoll seconded. Unanimously elected.
d. M. Rowley nominated G. Massucco for Secretary, M. Sola seconded. Unanimously elected.
At this point, the newly elected slate of officers assumed their duties, and Chair
Ghia presided over the meeting from this point forward.
Selection of Regular Meeting Date, Time, and Schedule for the Year
It was moved and seconded to meet at 6:30 p.m. on the third Thursday of odd-numbered months (Jan., Mar., May, July, Sept., Nov.)
The motion passed with one abstention.
Adoption of Rules of Procedure, Code of Ethics, and Continuation of Adopted
Policies
It was moved and seconded that the board adopt the RFPL
Board of Trustees Code of Ethics Policy.
Motion passed unanimously.
It was moved and seconded that the board adopt the RFPL Board of
Trustees Rules of Procedure For Meetings.
Motion passed unanimously.
It was moved and seconded that the board proceed with the
Continuation of Adopted Policies.
Motion passed unanimously.
Director Graham advised the board that per state law, each Vermont town has a new Ethics Compliance Officer – Rockingham’s officer is Heather Hitchcock.
All town officials are mandated to take an ethics video training. Director Graham will send the link to the training to each trustee and attach H. Hitchcock’s email.
Discussion: Board Vacancies
Three trustees were elected to serve on Town Meeting Day, bringing the total on the board to six at this time. The discussion revolved around Article I of the bylaws which states that the board be comprised of nine members. Because it has been a struggle to keep all nine seats filled, the board discussed moving toward a seven-member RFPL board, which can be achieved by amending the bylaws. With that in mind, a motion was made and seconded to make a recommendation that the Town Select Board act to appoint Carol Blackwood to fill one empty seat on the RFPL Board of Trustees, and thereby bring the number of Trustees to seven. The motion passed unanimously.
Other Business: none
Review Action Items, Propose Agenda Items for Next Meeting:
AGENDA
1. Call to Order
2. Additions to Agenda for routine administrative matters and/or pressing matters that will require ratification at a future meeting
3. Public Comment (3 minutes per person)
4. Election of Officers: Chair, Vice-Chair, Treasurer, Secretary
5. Selection of Regular Meeting Date, Time, and Schedule for the Year
6. Adoption of Rules of Procedure, Code of Ethics, and Continuation of Adopted Policies
7. Discussion: Board Vacancies
8. Other Business
9. Review Action Items, Propose Agenda Items for Next Meeting
10. Adjourn
Posted March 3, 2025
Link to join: https://tinyurl.com/57e2528t
Meeting rooms are accessible by elevator at the entrance to the left of the front stair