BOARD OF TRUSTEES ORGANIZATIONAL MEETING
Minutes
March 8, 2016 at 6:15 PM – 3rd Floor Conference Room
Rockingham Free Public Library, Westminster St. Bellows Falls
Click here to download a .pdf of these minutes: 2016.03.08 Board of Trustees Minutes
Trustees Present: Celine Houlne, L. Ray Massucco, John Bohannon, Doreen Aldrich, Ellen Taetzsch, Lesley Lassetter, Carol Blackwood, Gary Fox
Trustees Absent: Heidi Lauricella, Martha Rowley
Members of the Public Present: Polly Montgomery
Meeting called to order at 6:25 pm
Additions to the agenda: Signature authority for new Treasurer.
- Public Comment – Polly Montgomery from Friends of the RFPL provided information and posters on Trivia Event, Saturday March 12: sign-up sheet for snacks, 5 Teams so far; Donovans will provide a cash bar or beer and wine; Friends will bring water and soda for free. Raffle a basket- $2.00 ticket… 8 tables, donations – $75 / table or $12 each; previous Trivia event raised over $500.00
Carol made a FB Event and posters
- Oath of Office – was signed by new members and notarized
- Slate of Officers: Ray nominates John Bohannon for Chair of the Board
Carol seconds
Ray moved to close nominations. Lesley seconds
Close nominations motion carries – unanimous
John Bohannon as Chair of the Board motion carries unanimous
Ray nominates Ellen Taetzsch for Vice Chair
Carol seconds
Ray moved to close nominations. Lesley seconds
Close nominations motion carries – unanimous
Ellen Taetzxch for Vice Chair motion carries – unanimous
Carol nominates Gary for Secretary
Ray seconds
Doreen closed Nominations. Lesley seconds
Close nominations motion carries – unanimous
Gary Fox for Secretary motion carries – unanimous
Ray nominates Martha for Treasurer
Ray moved to close nominations. Lesley seconds
Close nominations motion carries – unanimous
Martha Rowley for Treasurer motion carries – unanimous
Officers constitute the Policy (personnel policy board)
- Doreen Motion, Ray seconds to hold meetings on the 4th Tuesday of each month at 6:15 pm Motion carries – unanimous
- Affirmation of Rules of Procedure Policy, and Code of Ethics
- Trustee Committees and Assignment requests – Board members gave chair preferred committees
- New Business – Discussion of status of Union Contract
– Approved by this board January 23, 2016
– Bargaining Unit approved February 2, 2016
– As of Budget approval at Town Meeting of February 29th when Town Meeting approved the RFPL budget, the contract was approved.
The contract will be signed tonight, then go to Union for signature, then be converted to PDF for public availability.
- New Treasurer Martha Rowley will be the new representative on all RFPL bank accounts
- Review and Approve Warrants – Done
No Executive Session
Adjourn to next meeting motion, seconded, carries unanimously at 7:30 pm
Next meeting – March 22nd, at 6:15 pm
Respectfully Submitted,
Gary Fox, Secretary