Personnel Committee Meeting Minutes: May 11, 2016

Library Board Personnel Committee Minutes

May 11, 2016

2:00 PM

Click here to download a .pdf of these minutes:  2016.05.11 Personnel Committee Minutes

Location: Youth Program Room

Trustees in Attendance: John Bohannon, Gary Fox, Martha Rowley, Ellen Taetzsch and Celina Houlne


  1. Call to order. 2:00 pm
  2. Additions to the agenda for routine administrative matters and/or pressing matters that will require ratification at a future meeting N/A
  3. Public comment (3 minutes per person) N/A
  4. Selection of chair and vice-chair/secretary John Bohannon was unanimously voted as the chair of the committee and Ellen Taetzsch was unanimously voted as the vice-chair/secretary
  5. Discussion of the definition of the purpose of this committee This committee to deal with the job description, evaluation, contracts and pay grade of the library director
  6. Review of previous year’s Director’s evaluation process
  7. Establishment of recommendation of this year’s Director’s evaluation process John Bohannon motioned that in May the personnel committee will ask the board to fill out a form to provide feedback on Director’s performance. In June the personnel committee will meet with the Director and create a memorandum of record to discuss job performance thus far in the year. Motion was seconded by Gary Fox and unanimously approved.
  8. Discussion of process for reviewing Director’s contract, grade level and compensation Director will collect information about town grade levels, history, other town libraries. John Bohannon will discuss with old board members the function and usefulness of the contract
  9. Set Date for Next Meeting and review agenda items The next meeting will be June 8th from 1:00-2:00pm
  10. Executive Session N/A
  11. Review Tasks
  12. Adjourn 2:56om


Respectfully submitted

Ellen Taetzsch