Fundraising Committee Meeting Minutes: Thursday, July 12, 2018

Rockingham Free Public Library

Board of Trustees Fundraising Committee Meeting

Thursday, July 12, 2018

Click here to download a .pdf of these minutes.

Present: Brady Weinstock, Kate Kane, Ellen Taetzsch, Don Tretler

Also Present: Célina Houlné, Director


  1. Call to Order : 5:02 PM
  2. Additions to Agenda for routine administrative matters and/or pressing matters that will require ratification at a future meeting : None
  3. Public Comment (3 minutes per person) : None
  4. Approve Minutes of April 17, 2018 meeting : Ellen moved, Kate seconded; approved unanimously.
  5. Discuss Methods of Fundraising :
  • Postcard Appeal: 22 respondents to the June postcard appeal (4% response rate): sent out 576 postcards, 32 went to new people; $478 raised
  • “Week of Giving” is in May, want to take advantage of it next year
  • For publicity sake, it is important to have 100% of the board give to the annual appeal, even if only a small amount.
  • Solicitations from the Friends should be clearly different from the general appeal.
  • RFPL publicity is an important element of the appeal
  • Celina suggested reaching out to foundations for support
  • Board members should make personal contacts in the community to invite/encourage support of the library.
  • In August Celina will review the appeal lists; board will review in Sept/Oct; clean up list in November; sign and send out letters in December
  • Ideas of what to include with appeal: chance to win a raffle prize (gallons of oil), magnetic bumper sticker
  • Develop sustaining supporter option when we have online donation capabilities
  • Annual appeal cost $632 this past year; raised $5500
  • Don suggested a fundraising event; Celina explained that the Friends do events such as the plant sale, book sale, welcome center, holiday party, trivia nights.
  1. Other Business : None
  2. Review Action Items and Proposed Agenda Items for Next Meeting : All committee members will spend some time researching fundraising ideas and will consider people that could be added to the appeal list.
  3. Set Date for Next Meeting : Thursday, September 13, 2018
  4. Adjourn : Kate moved, Ellen seconded. Meeting adjourned at 6:14 PM.



Respectfully submitted,


Kate Kane, Secretary