Building and Grounds Committee Meeting Minutes: Tuesday, May 17, 2022

Library Board of Trustees Building and Grounds Committee Meeting
Tuesday, May17, 2022
6:30PM
LOCATION: Rockingham Free Public Library Youth Department Meeting Room, and Zoom

Click here to download a .pdf of these minutes
AGENDA
1. Call to Order: at 6:33PM
2. Additions to Agenda for routine administrative matters and/or pressing matters that will require ratification at a future meeting: None
3. PublicComment (3 minutes per person): None
4. Discussion: The Committee discussed the need to add a dedicated budget line of $5,000 for repairs that are not covered by existing service contracts. In FY22, repairs totaled just over $5,000, and included roof and HVAC repairs.
a. Landscape: Dying tree removed; new Sugar Maple to be planted. Bike rack to be installed in front of the building.
b. Exterior: Steps in front and to the side of the building need repair. Estimates forthcoming. Fa├žade has several places needing masonry touch up or repair. Flashing fell off roofline in rear of building. Estimates will be provided to full Board upon receipt.
c. Book Drop: existing rusted book drop to be replaced by new book drop at first opportunity. New drop will be placed exactly where current book drop is.
d. Interior: Doors and lights are in need of repair and/or replacement. Seeking estimate for lighting conversion to LED, and possibility of green initiative funding for that work.
5. Other Business: Brief discussion of insurance coverage and security system.
6. Schedule next meeting: To be scheduled at a later date.
7. Executive Session (if necessary): None.
8. Adjourn: at 7:42PM