RFPL Library Finance Committee

Draft Minutes

October 18, 2015

Click here to download a .pdf of these draft minutes: 2015.10.18 Finance Committee Minutes

The meeting was called to order by Treasurer Pat Fowler at 5:40PM. Also in attendance were Trustees Ray Massucco and Martha Rowley, as well as Library Director Celina Houlne and Staff member Mary Van Hartesveldt. Trustee Carol Blackwood was not present. There were no additions to the agenda. There were no members of the public in attendance for public comment. Minutes of the Feb 23, 2015 meeting were approved (Massucco, Rowley).

 

The current status of the FY16 budget was reviewed. The proposed FY17 budget was reviewed and discussed. Buildings and Grounds will be addressing the need for roof repairs of the flat roof at the next meeting of the full board next week. The consensus of the board was that the budget was well-founded with some adjustments and additional information required that will be available at the meeting of the full board on October 27. One suggestion was that the budget include a $2000 line item under the insurance line, in case there is a change in staff and we find that we have to make additional insurance payments instead of the staff utilizing the Insurance Incentive payment. Since the full board has already received the preliminary budget, Celina will prepare a separate sheet on this item.

 

The date for the next meeting was not set until after the October 27 meeting when the full board will review the budget, so no tasks were set. No Executive Session was needed.

 

The meeting adjourned at 7:30pm.

 

Pat Fowler, Treasurer

 

 

2015 10 27 Board Meeting Agenda (2)

Rockingham Free Public Library

Personnel Committee Special Meeting Minutes

October 15, 2015, 8:30 AM. RFPL Top Floor Meeting Room

Click here to download a .pdf of these minutes:  2015 10 15 Personnel Committee Minutes

Committee members present: Pat Fowler, John Bohannon, Karin Fischer (chair                                                                  pro temp)

Library personnel present:                   Celina Houlné (Library Director)

Members of the public present:

 

1. The meeting was called to order at 8:38 AM by Fischer.

 

1. There was no change to the agenda.

 

1. There was no public comment.

 

1. The minutes of the meeting of September 15^th were approved.

 

1. Director evaluation. The next steps were discussed. Bohannon will bring nine copies of the summary evaluation comments and the Director’s self-evaluation to the next full board meeting for its review and comment.
2. New business. None

 

1. The next meeting is on November 17^th at 5:15 PM at the RFPL.

 

8. Review of tasks. See above

 

9. The committee, with the Director, entered into executive session at 8:45 AM to discuss the Library Director’s contract and conduct the monthly performance review. The Director left at 8:55 AM and the executive session continued to process parts of the Director’s evaluation. The committee came out of executive session at 10:10 AM.

 

10. The meeting adjourned at 10:10 AM.

 

 

 

Respectfully submitted by John Bohannon, Committee Secretary, October 15^th, 2015.

 

Board of Trustees

Finance Committee Meeting

Monday, October 19, 2015

5:30 PM

 Click here to download a .pdf of this agenda: 2015 10 19 Finance Committee Meeting Agenda

Location: Top floor Meeting Room (or Youth Program Room)

 

AGENDA

 

1. Call to order
2.  Additions to the agenda for routine administrative matters and/or pressing matters that will require ratification at a future meeting
3.  Public comment (3 minutes per person)
4.  Approve minutes of February 23, 2015 meeting
5.  Review of FY16 budget
6.  Review of FY17 budget
7. New business
8. Set date for next meeting and review agenda items
9. Review tasks
10. Executive Session
11. Adjourn

 

 

Posted and emailed October 15, 2015

Trustees Personnel Committee Special Meeting

Thursday, October 15, 2015

8:30 AM

 

Location: Top floor Meeting Room (or Youth Program Room)

 

AGENDA

 

1. Call to order.
2.  Additions to the agenda for routine administrative matters and/or pressing matters that will      require ratification at a future meeting.
3.  Public comment (3 minutes per person).
4.  Approve minutes of 15 Sep 2015 meeting.
5.  Library Director Evaluation Process, if needed
6.  New Business
7.  Set date for next meeting and review agenda items
8. Review tasks
9. Executive Session
10. Adjourn

 

 

 

 

 

Posted and emailed October 13, 2015

 

 Trustees Policy Committee Special Meeting

Thursday, October 8, 2015

5:15 PM

Minutes

Click here to download a .pdf of these minutes and the discussed attachments: 2015 10 08 Policy Committee Mtg Minutes

Present: Carol Blackwood, Chairperson; Doreen Aldrich, L. Raymond Massucco, Martha Rowley, Ellen Taetzsch, Committee Members and Celina Houlne, Librarian

 

1. Call to Order: Carol Blackwood, Chair called the meeting to order at 5:15 p. m.
2. Additions to the agenda for routine administrative matters and/or pressing matters that will require ratification at a future meeting: New election of chairperson.
3. Public Comment: None
4. New Business: Blackwood advised that she was not able to continue being the chair of this committee due to her heavy workload. After a brief discussion, Taetzsch nominated Rowley, seconded by Massucco. There being no other nominations or objections, the motion carried. Blackwood left the meeting at 5:25 p. m.
5. Approve Minutes of 3 February 2015 Meeting: Houlne asked that the word “Draft” be deleted from all meeting minutes . Massucco moved to approve the Feb. 3, 2015 minutes, seconded by Rowley. Taetzsch abstained. The motion carried.
6. Leave Policy for Part-Time Staff: Houlne recommended benefits for part-time employees as the six part-time staff members are vital to running the library. Her revisions to the Personnel Policy are attached. There are two parts, leave time and sick time. After much discussion, Massucco said he is generally in favor of the policy; but nowhere ready to approve at this meeting. Conceptually, he agrees. Houlne will include these materials for the October 27^th trustee meeting to be read and ready for discussion. She asked that the minutes reflect that the committee is conceptually in favor.
7. Set Date for Next Meeting and Review Agenda Items: Committee left the time of the next meeting open ended.
8. Review Tasks: Houlne will send out the agenda to the full board.
9. Executive Session: None needed.
10. Adjourn: Massucco moved to adjourn at 6:30 p.m.

 

Respectfully submitted___________________________10/12/2015

Doreen Aldrich

Trustees Personnel Committee Special Meeting

Tues, 13 Sep, 2015

5:15 PM

Click here to download a .pdf of this agenda:  2015 10 13 Personnel Committee Meeting Agenda

Location: Top floor Meeting Room (or Youth Program Room)

 

AGENDA

 

1. Call to order.
2.  Additions to the agenda for routine administrative matters and/or pressing matters that will      require ratification at a future meeting.
3.  Public comment (3 minutes per person).
4.  Approve minutes of 15 Sep 2015 meeting.
5.  Library Director Evaluation Process, if needed
6.  New Business
7.  Set date for next meeting and review agenda items
8. Review tasks
9. Executive Session
10. Adjourn

 

 

 

 

 

Posted and emailed October 7, 2015