Board of Directors Meeting Minutes

Date: Tuesday, April 26, 2016

Location: Youth Programming Room

Click here to download a .pdf of these minutes: 2016.04.26 Board of Trustees Minutes

Trustees in attendance:  Celine Houlne, L. Ray Massucco, John Bohannon, Doreen Aldrich, Leslie Lassetter, Carol Blackwood,  Heidi Lauricella, Martha Rowley

Absent Trustees:  Gary Fox

Guest: Pat Fowler (representative for Friends of the Library)

1. Call to Order – 6:17
2. Additions – Roof Repair Safety Device
3. Public Comment – Pat Fowler made a request to the board for help with the May 7^th Plant Sale which will run from 9:00am to 2:00pm. The group needs baked good and clean-up help.  Doreen, Ellen, John, Carol and Celine will bake.  Martha will help with clean-up.
4. Approval of Minutes – motion carries unanimously with the changes of:
   1. Remove the word “Organizational” for the title
   2. “Committees – up to 4 trustees as members on a committee”
   3. “bookkeeper” (spelling)
5. Director’s Report (submitted in writing) – Celine reviewed highlights
6. Strategic Planning – Board suggested areas of future focus for the committee to consider.
7. Other Business
   1. Authorization of Legal Expenses – Motion carried unanimously “To Authorize the payment of $2,925 for the legal services provided by Mr. Ankuda.”
   2. Tidd Trust Substitution
      1. The motion was made “To move as a board to take no action.” Five members voted against the motion and two abstained.
      2. Motion carried unanimously “To object to the recommendation that the trustee of the Albert J. Tidd Trust, People’s United Bank, seeks to have the Austine School of the Deaf Museum, Inc. substituted for the now defunct Austine School for the Deaf, because it fails to meet the perceived original intent of the grantor.” Ray has volunteered to file this objection with the court.
   3. Roof Repair Anchors (a safety device for workers)- Motion carries unanimously “To Authorize Celine to allow the contractor to substitute roof anchors for wall anchors, as this concurs with the safety recommendation made by the contractor.”
8. Review and Approve Warrants – Done
9. Proposed Agenda Items for Next Meeting
   1. Review roof repair budget and authorize funds
   2. Receive report on outcome of the Tidd Trust substitution case

• Next Meeting – May 24, 2016 at 6:15pm
• Meeting adjourned at 7:45pm

Respectfully submitted

Heidi Lauricella

Substitute secretary

Board of Directors Meeting

 Tuesday, April 26, 2016

6:15 PM

 Location: Top Floor Meeting Room (or Youth Program Room)

Click here to download a .pdf of this agenda:  2016.04.26 Board Meeting Agenda

AGENDA

 

1. Call to Order
2. Additions to Agenda for routine administrative matters and/or pressing matters that will require ratification at a future meeting
3. Public Comment (3 minutes per person)
4. Approve Minutes of March 22, 2016
5. Director’s Report

 

6. Strategic Planning Committee Report & Board Discussion

 

7. Other Business
8. a) Authorization for Legal Expenses
9. b) Trustee of the Albert J. Tidd Trust, People’s United Bank, seeks to have the Austine

School of the Deaf Museum, Inc. substituted for the now defunct Austine School for

the Deaf

 

8. Review and Approve Warrants

 

9.   Review Action Items and Proposed Agenda Items for Next Meeting

 

10. Set Date for Next Meeting: May 24

 

11. Adjourn

 

Posted April 21, 2016

Rockingham Free Public Library
Board of Trustees

Strategic Planning Committee Meeting Additional Minutes for end of meeting (after Gary left)
April 6, 2016

Click here to download a .pdf of these minutes: 2016.04.06 Strategic Planning Committee Additional Minutes

Members present at end of meeting: John, Leslie, Ellen, Celina

Task List
Celine will a) ask staff to revisit and update the 2005 long-range plan; b) brainstorm with staff, community groups and individuals on both strategic change of direction possibilities and long-range plan possibilities.
The committee will ask open-ended questions at an upcoming board meeting on the same: a) 3-5 year strategic changes and b) long-range plans. How is RFPL doing? Thoughts on strategic new changes and new directions? What would make RFPL even more wonderful?
Note on terminology: strategic vs. long-range. The committee uses the term “strategic” to mean “strategic change” or “strategic change of direction.” We see “strategic” as different from the term, “long-range plan.”

Submitted by Leslie Lassetter
(Minutes of beginning of meeting taken by Gary Fox.)

Rockingham Free Public Library

Board of Trustees

Strategic Planning Committee Meeting Minutes

April 6, 2016

 

Click here to download a .pdf of these minutes: 2016.04.06 Strategic Planning Committee Minutes

Members present: John, Leslie, Ellen, Gary, Celina

 

1. Add to agenda –
2. Approve minute of February 10, 2016
3. Approve officers of Strategic Planning Committee.

 

2. No public comment.
3. Lesllie moves minutes of Feb 10. John seconds – approved unanimous
4. Lelsie moves and John Seconds – John as chair and Gary as secretary – unanimous
5. Discussed the results of the survey – no indication for strategic change – perhaps a bit more public information and outreach on 3 or 4 items.  Next Steps for this:
6. Tell board results of survey and see what their perspective is?
7. Look at Next 3 to 5 years – anything we have in mind for the library?
8. Celina’s proposals –
9. Staff goes through and checks off the items in the strategic plan that are complete – and writes what we did in each
10. Any new ideas about-  in the next 3 (or 5) years – this is what we want to pursue? Important and useful in grant applications

• Talk to (Amy – regional Librarian suggested focus groups – this is a different version of that), different community groups and organizations by going to the different groups meetings they already hold (womens club, bike project, Veterens, School board, Senior Center, Sam with her teenagers

1. Compile the above information and present to board and board go through a facilitated Strategic Planning exercise from here

There was a lot of discussion on different methods and what we want to get out of this, although we ran out of time and were not able to get through this discussion today.

6. Next meeting to be determined after board discussion on this

 

 

Respectfully submitted,

Strategic Planning Committee Secretary

 

Gary Fox