RFPL Finance Committee

Draft Minutes

October 20, 2016

Click here to download a .pdf of these minutes: 2016-10-20-finance-committee-minutes

In Attendance: Gary Fox, Martha Rowley (chair), Carol Blackwood, Heidi Lauricella, Mary Van Hartesveldt (staff), Celina Houlne (director)

1. Meeting called to order at 6:35pm in the top floor meeting room.
2. No addictions to agenda needed.
3. No public comment.
4. A motion was made “To approve the minutes for the October 18, 2015 finance meeting as written”. This passed unanimously.
5. The committee reviewed the FY17 budget.
6. The committee reviewed the FY18 budget. A motion was made for the finance committee “To bring the proposed FY18 budget as written to the full board.”
7. No new business.
8. A next meeting will be planned when needed. Date and time TBA.
9. There were no tasks assigned.
10. The committee did not enter executive session.
11. Meeting adjourned at 7:30pm

Respectfully submitted

Heidi Lauricella

 

Personnel Committee meeting of the Rockingham Free Public Library October 17, 2016.

Click here to download a .pdf of these minutes: 2016-10-17-personnel-committee-minutes

Attending: Martha Rowley, John Bohanon, Gary Fox

Meeitng begins at 10:00 am.

 

1. John Moves, Martha seconds – approve minutes of September 27, 2016.

All in favor – Motion carries – unanimous

 

2. Clarification for the Policy #8: Personnel Committee will provide the Library Director with the formal evaluation not more than 1 week following the October Board meeting.

 

3. This year, there is a November meeting and no December meeting, so #9 in the Policy will occur during the November Board meeting.

 

4. John moves to find that premature general public knowledge of the details concerning a personnel matter involving a RFPL employee will clearly place the employee and the board at a substantial disadvantage by disclosing the personal details of this topic.

Martha Seconds, Motion carries – unanimous

 

John moves that the board enter into executive session to discuss a personnel matter where premature general public knowledge would clearly place the RFPL at a substantial disadvantage, and that the director not be invited to attend.

Martha seconds, Motion carries- unanimous

 

5. Enter executive session at 10:15 am…

Came out of executive session at 10:30 am

John moves, Gary seconds:

1. Approve draft letter of evaluation of the director with date changes as presented
2. Approve the draft of comments with the scoring summarized as presented
3. Approve distributing via e-mail to the board before the October 25^th board meeting
4. Recommend Board discussing in executive session at the October 25^th board meeting.

Motion carries  – unanimous

 

John Moves, Martha seconds to adjourn  at 10:35 am.

 

 

 

 Library Board of Trustees Meeting

Tuesday, October 25, 2016

6:15 PM

Location: Top Floor Meeting Room (or Youth Program Room)

Click here to download a .pdf of this agenda:  2016-10-25-board-meeting-agenda

 

AGENDA

 

1. Call to Order
2. Additions to Agenda for routine administrative matters and/or pressing matters that will require ratification at a future meeting
3. Public Comment (3 minutes per person)
4. Approve Minutes of September 27, 2016 meeting
5. Director’s Report
6. Finance – Budget FY 2018
7. Other Business
8.   Review and Approve Warrants
9.   Review Action Items, and Proposed Agenda Items for Next Meeting
10.   Review Date for Next Meeting: November 29
11. Executive Session: Director’s Evaluation
12. Adjourn

 

 

 

 

 

 

 

 

Posted October 20, 2016

2016-10-20-finance-committee-meeting-amended-agenda-2-docx

Board of Trustees
Finance Committee Meeting Amended Agenda

 

Thursday, October 20, 2016

5:15 PM

Click here to download a .pdf of this agenda: 2016-10-20-finance-committee-meeting-amended-agenda

Location: Top floor Meeting Room (or Youth Program Room)

 

AGENDA

 

1. Call to order
2. Additions to the agenda for routine administrative matters and/or pressing matters that will require ratification at a future meeting
3. Public comment (3 minutes per person)
4. Approve minutes of October 18, 2015 meeting
5. Review of FY17 budget
6. Review of FY18 budget
7. New business
8. Set date for next meeting and review agenda items
9. Review tasks
10. Executive Session
11. Adjourn

 

 

Posted October 14, 2016

 

Board of Trustees
Finance Committee Meeting

Thursday, October 20, 2016

5:15 PM

Click here to downoad a .pdf of this agenda: 2016-10-20-finance-committee-meeting-agenda

Location: Top floor Meeting Room (or Youth Program Room)

 

AGENDA

 

1. Call to order
2. Additions to the agenda for routine administrative matters and/or pressing matters that will require ratification at a future meeting
3. Public comment (3 minutes per person)
4. Approve minutes of October 19, 2015 meeting
5. Review of FY16 budget
6. Review of FY17 budget
7. New business
8. Set date for next meeting and review agenda items
9. Review tasks
10. Executive Session
11. Adjourn

 

 

Posted October 14, 2016

 

Library Board Personnel Committee

Monday, October 17, 2016

10:00AM

 Click here to download a .pdf of this agenda: 2016-10-17-personnel-committee-meeting-agenda

Location: Top Floor Meeting Room (or Youth Program Room)

 

 

AGENDA

 

1. Call to Order
2. Additions to the agenda for routine administrative matters and/or pressing matters that will require ratification at a future meeting
3. Public Comment (3 minutes per person)
4. Approve Minutes of September 27 meeting
5. Director’s Evaluation process
6. Executive Session: Director’s Evaluation
7. Review Action Items, and Proposed Agenda Items for Next Meeting
8. Set Date for Next Meeting
9. Adjourn

 

 

 

 

 

 

Posted October 12, 2016