Personnel Committee Meeting Minutes: October 17, 2016

Personnel Committee meeting of the Rockingham Free Public Library October 17, 2016.

Click here to download a .pdf of these minutes: 2016-10-17-personnel-committee-minutes

Attending: Martha Rowley, John Bohanon, Gary Fox

Meeitng begins at 10:00 am.


  1. John Moves, Martha seconds – approve minutes of September 27, 2016.

All in favor – Motion carries – unanimous


  1. Clarification for the Policy #8: Personnel Committee will provide the Library Director with the formal evaluation not more than 1 week following the October Board meeting.


  1. This year, there is a November meeting and no December meeting, so #9 in the Policy will occur during the November Board meeting.


  1. John moves to find that premature general public knowledge of the details concerning a personnel matter involving a RFPL employee will clearly place the employee and the board at a substantial disadvantage by disclosing the personal details of this topic.

Martha Seconds, Motion carries – unanimous


John moves that the board enter into executive session to discuss a personnel matter where premature general public knowledge would clearly place the RFPL at a substantial disadvantage, and that the director not be invited to attend.

Martha seconds, Motion carries- unanimous


  1. Enter executive session at 10:15 am…

Came out of executive session at 10:30 am

John moves, Gary seconds:

  1. Approve draft letter of evaluation of the director with date changes as presented
  2. Approve the draft of comments with the scoring summarized as presented
  3. Approve distributing via e-mail to the board before the October 25th board meeting
  4. Recommend Board discussing in executive session at the October 25th board meeting.

Motion carries  – unanimous


John Moves, Martha seconds to adjourn  at 10:35 am.