[Library Finance Committee Meeting Minutes Submitted by Gary Fox] Rockingham Free Public Library – Octobe 24, 2018

opened at 3:22 pm

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Members present: Susan Spaulding, Brady Weinstock, Gary Fox; Members Absent: Martha Rowley

Staff present: Celina Houlne, Mary Van Hartesveldt

Martha Chair Unanimous

Gary Secretary Unanimous

Others present: add these two to the minutes of the Nov. 7, 2017 meeting

Mary Van Hartesveldt

Celina Houlne

Minutes of November 7, 2017 approved as amended – unanimous

Audtiors $1,300 still to get booked

-11,555,750 due to town….based on year end revenues and expenses to budget

plus trust and interest income not yet turned over to town

Period 3 – Library Fund – Tidd Fund has $6,100 actual interest

Budget – increase in amount due from taxes of almost $20,000 ($19,950)

Increase of 5.58% last year 2.x%? Previous year 0% increase

Increases total revenues of 3.3% or $13,630

Budget

What we pay for library

Vs

Non-Residents annual fee: went from $40 to $50 when Celina came in, and 2 years ago went up to $60

40 non-residents that buy cards

Look up donation requests from out of state

Brady moves and Gary seconds to recommend the Fy 20 budget to the Rockingham Free Public Library Board

Brady moves to Adjourn at 4:20

Rockingham Free Public Library

Board of Trustees Personnel Committee Meeting

Monday, October 29, 2018

Present: John Bohannon, Martha Rowley, Ellen Taetzsch, Kate Kane

Also Present: Célina Houlné, Director

Click here to download a .pdf of these minutes.

1. Call to Order : 3:30 PM

2. Additions to Agenda for routine administrative matters and/or pressing matters that will require ratification at a future meeting : None

3. Public Comment (3 minutes per person) : None

4. Approve Minutes of meeting : Ellen moved, Martha seconded. Approved unanimously.

5. Evaluation Process : John reviewed the evaluation process: The committee will create an evaluation letter today and bring it to the Board of Trustees at November meeting for approval. Celina will receive the letter and can respond to it at the January meeting.

6. Other Business : None

7. Executive Session – Director’s Evaluation :

John moved that premature general public knowledge of the details concerning a personnel matter involving a RFPL employee will clearly place the employee and the Board at a substantial disadvantage by disclosing the personal details of this topic. The motion was seconded and approved.

John moved that the committee enter into executive session to discuss a personnel matter where premature general public knowledge would clearly place the RFPL at a substantial disadvantage. The motion was seconded and approved.

The committee entered executive session at 3:33 PM. The committee exited executive session at 4:05.

8. Review Action Items and Proposed Agenda Items for Next Meeting : John will prepare a draft evaluation to present to the Board of Trustees at the next meeting.

9. Set Date for Next Meeting : To be announced

10. Adjourn : Ellen moved to adjourn. John seconded. Meeting adjourned at 4:07 PM.

Respectfully submitted,

Kate Kane, Secretary

Rockingham Free Public Library

Board of Trustees Meeting

Monday, October 29, 2018

Present: John Bohannon, Martha Rowley, Kate Kane, Don Tretler, Brady Weinstock, Susan Spaulding, Gary Fox, Ellen Taetzsch, Célina Houlné

Absent: Heidi Lauricella

Guests: None

Click here to download a .pdf of these minutes.

1. Call to Order : 3:05 PM

2. Additions to Agenda for routine administrative matters and/or pressing matters that will require ratification at a future meeting : None

3. Public Comment (3 minutes per person) : None

4. Discuss & Sign Novus PPA Estoppel and Agreement : John moved that the RFPL Board of Trustees authorize the chair of the Board of Directors to sign the Novus PPA Estoppel and Agreement as presented at this meeting. Susan seconded. The motion received unanimous approval.

5.. Other Business : None

6. Adjourn : Ellen moved Meeting adjourned at 3:13 PM.

Respectfully submitted,

Kate Kane

Secretary

Library Board of Trustees

Special Meeting

Monday, October 29, 2018

3:00 PM

Location: Top Floor Meeting Room (or Youth Program Room)

 

AGENDA

1. Call to Order

2. Additions to Agenda for routine administrative matters and/or pressing matters that will require ratification at a future meeting

3. Public Comment (3 minutes per person)

4. Discuss & Sign Novus PPA Estoppel and Agreement

5. Other Business

6. Adjourn

Posted October 25, 2018

Library Board of Trustees Personnel Committee Meeting

Monday, October 29, 2018

3:30 PM

Location: Top Floor Meeting Room (or Youth Program Room)

 

Click here to download a .pdf of this agenda.

AGENDA

1. Call to Order

2. Additions to Agenda for routine administrative matters and/or pressing matters that will require ratification at a future meeting

3. Public Comment (3 minutes per person)

4. Approve Minutes of meeting

5. Evaluation Process

6. Other Business

7. Executive Session – Director’s Evaluation

8. Review Action Items and Proposed Agenda Items for Next Meeting

9. Set Date for Next Meeting

10. Adjourn

Posted October 24, 2018

Library Board of Trustees

Finance Committee Meeting

Wednesday, October 24, 2018

3:00 PM

Location: Top Floor Meeting Room (or Youth Program Room)

 

Click here to download a .pdf of this agenda.

AGENDA

1. Call to Order

2. Election of Committee Chair & Secretary

3. Additions to Agenda for routine administrative matters and/or pressing matters that will require ratification at a future meeting

4. Public Comment (3 minutes per person)

5. Approve Minutes of November 7, 2017 Meeting

6. Review FY20 Budget

7. Other Business

8. Executive Session – If Necessary

9. Review Action Items, and Proposed Agenda Items for Next Meeting

10. Set Date for Next Meeting – If Necessary

11. Adjourn

Posted October 19, 2018