Finance Committee Meeting DRAFT Minutes: Monday, February 23, 2015

Click  here to download a .pdf of these minutes: rfplfinance-MinutesFeb23-15

Minutes

The Finance Committee of the Rockingham Free Public Library Trustees Board of Trustees met on Monday Feb 23, 2015, at People’s Bank

 

RFPL Trustee Attendees: Pat Fowler, Treasurer, Ray Massucco, Trustee, Jan Mitchell-Love, Trustee, Mary Van Hartesveldt, RFPL Staff, Lynda Walker, People’s Bank

Absent: Carol Blackwood, Trustee, Celina Houlne, Library Director
The meeting was called to order at 9:15am. There were no additions or changes to the agenda and no public comment.

Lynda Walker conducted an Annual Review of the Rockingham Free Public Library accounts at People’s Bank. The Forethought account has a balance of $127,485.57 at 2.25% interest with 4 years remaining (April 4, 2014 start date). 10% can be taken out without penalty but any additional funds removed will accrue penalties. Annuitant is Patricia Fowler, Treasurer. The annual statement should arrive in April. The AXA account finished it’s term in September but is running month to month at 1.5% interest. Annuitant is Raymond Massucco. The balance as of Feb 20, 2015 is $73,517.58.

Funds available at this time: $73,518 from the AXA account plus 10% of Forethought account $12,749 = $ 86,267 in these accounts plus the funds in the RVCU if the Library needs funds to settle the renovation account.

Lynda indicated that we will need a new resolution form after the Board of Trustees election and will also have to include a copy of the minutes indicating the officers and those on the account. Fowler has the form. In addition, we might want to consider using a Direct Fixed Annuity account instead of the money market account so that we can utilize more appropriate Needs Assessment and Risk Assessment Forms.

Fowler will be visiting the River Valley Credit Union after the meeting to withdraw the $8666.26 amount needed after the audit to settle the prior year.

There was no other business and the meeting adjourned at 10:20

 

Patricia Fowler, Treasurer

Finance Committee Meeting: Monday, February 23, 2015

NOTICE OF MEETING

Click here to download a .pdf of this agenda:  rfplfinance-warning-agendaFeb23-15

The Finance Committee of the Rockingham Free Public Library Trustees Board of Trustees will meet on Monday Feb 23, 2015, at 9am at People’s Bank

 

RFPL Trustee Attendees:
Pat Fowler, Treasurer
Carol Blackwood, Trustee
Ray Massucco, Trustee
Jan Mitchell-Love, Trustee
Celina Houlne, Library Director
Mary Van Hartesveldt, RFPL Staff

MEETING AGENDA

 

  1. Call to order
  2. Additions or changes to agenda
  3. Public comment (3 minutes per person)
  4. Annual Review of the Rockingham Free Public Library accounts at People’s Bank with Lynda Walker. Computer access necessary so it will be in her office.
  5. Other Business

8 Adjourn

Historical Collections Committee Special Meeting Agenda: Monday, February 23, 2015

ROCKINGHAM FREE PUBLIC LIBRARY
NOTICE OF HISTORICAL COLLECTIONS COMMITTEE SPECIAL MEETING
Monday, February 23, 2015
at The Rockingham Free Public Library, Youth Department Meeting Room
9:00am to 10:00am

Please click here to download a .pdf of this agenda:HCC_WarningAgenda_02_23_2015_SpclMtg
AGENDA
1. Call to order
2. Additions or changes to agenda. Adoption of agenda.
3. Approve minutes of December 15, 2014 meeting
4. Public comment (3 minutes in person)
5. Plan for moving collection back to library – Update if Necessary
6. Display and Exhibit Planning – Update if Necessary
7. NEH Grant Project and Intern Status
8. Historical Collections Librarian Training
9. Review Pocket Response Emergency Plan
10. Review Collections Management Plan
11. New Business
12. Review agenda items for next meeting if applicable
13. Adjourn

Board of Trustee Meeting Agenda: Tuesday, February 24, 2015

Board of Trustees Meeting
Tuesda
y, 24 February, 2015
6:15
pm
Location:
Youth Program Room

Please click here to download a .pdf of this agenda: Board Agenda 24 Feb 2015

Agenda

  1. Call to Order
  2. Additions to Agenda for routine administrative matters and/or pressing matters that will require ratification at a future meeting
  3. Public Comment (max 3min/person, 10min total limit, to be divided between people who desire to speak)
  4. Approve Minutes of 17 Feb 15
  5. Committee Reports
  6. Policy, Code of Ethics Policy and Oath of Office
  7. Financial
  8. Historical Collections
  9. Bylaws Revision, final adoption
  10. New Business
  11. Executive Session (if needed)
  12. Adjourn to next Meeting: proposed date: Tues 10 March 2015, 6:15 PM

Personnel Committee DRAFT Minutes: February 10, 2015

Rockingham Free Public Library
Personnel Committee Meeting Draft Minutes
February 10, 2015 at 5:00pm, RFPL Youth Department Program Room

Click here to download a .pdf of these draft minutes: PC_02_10_2015_DraftMinutes

Committee Members in Attendance: Carol Blackwood, Carolyn Frisa, and Doreen Aldrich. (Pat Fowler was absent)

Library Personnel: Célina Houlné (Library Director)

Members of the Public: None.

 

Call to Order:   Chairman Blackwood called the meeting to order at 5:04pm.

Public Comment: None.

Additions/Approval of Agenda: Add review of minutes from the January 15, 2015 meeting. Approved by consensus.

Review of January 15, 2015 Meeting Minutes: Alrdrich moved to accept the minutes as presented; seconded by Frisa; unanimously approved.

Update on Hiring of Research Librarian Position: Director Houlné reported interviews have been conducted and a decision to hire will be made in the next two weeks.

Executive Session: Frisa moved to enter executive session at 5:08pm to discuss the library director’s contract and conduct the monthly performance review. The committee came out of executive session at 5:34pm and no action was taken.

New Business: None.

Adjourn to Next Meeting (Date TBA): Next committee meeting date set tentatively set for March 17, 2015 at 5:00pm but will be dependent on availability of new committee following March trustee elections.

The meeting was adjourned at 5:34pm

 

Respectfully submitted by Carolyn Frisa, Committee Secretary, March 17, 2015.

Board of Trustees Special Meeting Agenda: Tuesday, February 17, 2015

Board of Trustees Special Meeting
Tuesda
y, 17 February, 2015
6:15
pm
Location:
Youth Program Room

 

Click here to download a .pdf of this agenda: Board Agenda2 17 Feb 2015

Agenda

  1. Call to Order
  2. Additions to Agenda for routine administrative matters and/or pressing matters that will require ratification at a future meeting
  3. Public Comment (10min total limit, to be divided between people who desire to speak)
  4. Approve Minutes of November 25 and joint Selectboard meeting December 16, 2014
  5. Director’s Report
  6. a.  Highlights (5min limit)
  7. Financial Reports
  8. Committee Reports
  9. Financial. Acceptance of bequest, authorization of payment to town.
  10. Policy. Rules of Procedure , Conflict of Interest and Public Records Request policies.
  11. Other committees
  12. Bylaws Revision
  13. Unbudgeted funds priorities, long term planning
  14. New Business
  15. Review and Approve Warrants
  16. Executive Session (if needed)
  17. Adjourn to next Meeting: February 24, 2015, 6:15 PM

Personnel Committee Meeting Agenda: Tuesday, February 10, 2015

Board of Trustees Personnel Committee Meeting
Tuesday
, February 10, 2015
5:00
pm
Location:
Youth Program Room

Personnel Agenda 10 Feb 2015

Agenda

  1. Call to Order
  2. Public Comment (3 minutes per person)
  3. Additions to Agenda for routine administrative matters and/or pressing matters that will require ratification at a future meeting.
  4. Update on hiring for research Librarian position
  5. Executive Session- Library Director monthly review
  6. New business
  7. Adjourn to next Meeting (Date TBA)