Board of Trustees Minutes: September 22, 2015

Draft Minutes
22 September 2015
6:15 PM

Click here to download a .pdf of these minutes: 2015 09 22 Board of Trustees Minutes
Trustees Present: Carol Blackwood, Chair; Doreen Aldrich, John Bohannon, Karin Fischer, Pat Fowler, Leslie Lassetter, Ray Massucco, Martha Rowley, Ellen Taetzsch.
Library Personnel Present: Celina Houlne, Director
No members of the public present.
1. Meeting was called to order at 6:25 pm.
2. There were no additions to the agenda.
3. There was no public comment.
4. Aldrich moved and Massucco seconded that the minutes of August 4, 2015 be approved with the following changes:
The misspelling of Ellen Taetzsch’s name was noted.
Martha Rowley’s name should be included with the list of trustees who voted in favor COLA / Merit increases noted in item #6 of the minutes.
Regarding the Chronology for Library Director Annual Evaluation, it was noted that the second to last sentence should read, “The Board discusses her response with her and finalizes the evaluation.”
The motion passes unanimously.
5. Director’s report was presented.
6. Planning for Chamber of commerce mixer on October 21st from 5:30-7:00pm. Lassetter and Rowley will arrive at 4:30 to set up. Bohannon will speak, if Blackwood is unable to attend. Fischer will arrive late, but stay to clean up. Lassetter circulated a sign up sheet for food. Blackwood will donate a tote bag for the raffle and Fowler will donate books to put in it.
7. Committee Reports
Finance Committee: Timeline for FY 17 budget was discussed.
Historical Collection: Fowler moved and Lassetter seconded approval of updates to the Historical Collection Management Policy with the following change: Email addresses on attached forms will reference the department rather than an individual. The motion passed unanimously. Work is underway and will continue on returning items to the library that are currently stored at Village Square Books.
Personnel: Director evaluations have been returned. Results are being collated and summarized.
Strategic/Long Range Planning: A survey of library stakeholders will be conducted, based on the library’s mission statement, to determine whether the library should continue on its current course or if it needs new goals/direction.
8. There was no new business.
9. The next meeting was set for October 27th at 6:15 pm. Meetings for November and December are tentatively scheduled for the third Tuesday of the months due to holiday conflicts the fourth week.
10. Massucco moved and Bohannon seconded that the board enter executive session with the Director invited to attend. The board left executive session. No action was taken.
11. Review of tasks: Complete draft of Director evaluation. Gather budget info for FY 17 planning.
12. Adjourned at 7:45pm.
Respectfully submitted by Karin Fischer.

Personnel Committee Special Meeting Agenda: Tuesday, August 18, 2015

Trustees Personnel Committee Special Meeting

Tuesday, August 18, 2015

5:15 PM

 

Location: Top floor Meeting Room (or Youth Program Room)

 

AGENDA

 

  1. Call to order
  2.  Additions to the agenda for routine administrative matters and/or pressing matters that will      require ratification at a future meeting.
  3.  Public comment (3 minutes per person)
  4.  Approve minutes of 21 July 2015 meeting
  5.  Library Director Evaluation Process, if needed
  6.  New Business
  7.  Set date for next meeting and review agenda items
  8. Review tasks
  9. Executive Session
  10. Adjourn

 

 

 

 

 

Posted and emailed August 14, 2015

Board of Trustees Meeting Agenda: September 22, 2015

Board of Directors Meeting

September 22, 2015

6:15 PM

Click here to download a .pdf of this agenda:  2015 09 22 Board Meeting Agenda

Location: Top floor Meeting Room (or Youth Program Room)

 

AGENDA

 

  1. Call to order.
  2. Additions to the agenda for routine administrative matters and/or pressing matters that will require ratification at a future meeting
  3. Public comment (3 minutes per person)
  4. Approve minutes of August 4, 2015 meeting
  5. Director’s Report
  6. Planning for Chamber of Commerce Mixer
  7. Committee Reports

Finance: Budget planning process for FY17

Historic Collection: Policy review

Personnel: Director Evaluation update

Strategic/Long Range Planning: Discuss process

  1. New Business
  2. Set date for next meeting (October 27, 2015) and review agenda items
  3. Executive Session (as needed)
  4. Review tasks
  5. Adjourn

 

Posted and emailed September 17, 2015

Personnel Committee Special Meeting DRAFT Minutes: September 15, 2015

Rockingham Free Public Library

Personnel Committee Special Meeting Minutes

September 15, 2015, 5:15 PM. RFPL Top Floor Meeting Room

 Click here to download a .pdf of these minutes: 2015 09 15 Personnel Committee Minutes

Committee members present: Carol Blackwood (Chair), Pat Fowler, John                                                                           Bohannon, Karin Fischer

Library personnel present:                   Celina Houlné (Library Director)

Members of the public present:

 

  1. The meeting was called to order at 5:20 PM by Blackwood.

 

  1. There was no change to the agenda.

 

  1. There was no public comment.

 

  1. The minutes of the meeting of August 18th were approved.

 

  1. Director evaluation. The next steps were discussed. Each committee member will write a short summary paragraph of two or three of the nine categories in the evaluation form. These paragraphs should be brought to the next meeting on a USB drive; then the form and style will be harmonized and the nine paragraphs consolidated.

 

  1. New business. None

 

  1. The next meeting is on October 13at 5:15 PM at the RFPL.

 

  1. Review of tasks. See above

 

  1. The committee, with the Director, entered into executive session at 5:25 PM to discuss the Library Director’s contract and conduct the monthly performance review. The Director left at 5:40 PM and the executive session continued to process parts of the Director’s evaluation. The committee came out of executive session at 6:30 PM.

 

  1. The meeting adjourned at 6:30 PM.

 

 

 

Respectfully submitted by John Bohannon, Committee Secretary, September 15th, 2015.

 

 

Personnel Committee Special Meeting: Tuesday, September 15, 2015

Trustees Personnel Committee Special Meeting

Tuesday, September 15, 2015

5:15 PM

 Click here to download a .pdf of this agenda: 2015.09.15 Personnel Committee Meeting Agenda

Location: Top floor Meeting Room (or Youth Program Room)

 

AGENDA

 

  1. Call to order
  2.  Additions to the agenda for routine administrative matters and/or pressing matters that will      require ratification at a future meeting.
  3.  Public comment (3 minutes per person)
  4.  Approve minutes of August 18, 2015 meeting
  5.  Library Director Evaluation Process, if needed
  6.  New Business
  7.  Set date for next meeting and review agenda items
  8. Review tasks
  9. Executive Session
  10. Adjourn

 

 

 

 

 

Posted and emailed September12, 2015