Board of Trustees Meeting Minutes: February 23, 2016

BOARD OF TRUSTEES MEETING
Minutes
23 February 2016
6:15 PM

Top Floor Meeting Room

Trustees Present: Carol Blackwood, Chair; John Bohannon, Karin Fischer, Pat Fowler, Leslie Lassetter, Martha Rowley, Ellen Taetzsch
Trustees Absent: Doreen Aldrich, Ray Massucco
Library Personnel Present: Celina Houlne, Director
Members of the Public Present: none

Click here to download a .pdf of these minutes: 2016.02.23 Board of Trustees Minutes
1. Call to order: 6:18 pm

2. Additions to the agenda: none

3. There was no public comment.

4. Approval of 26 Jan 16 minutes: Bohannon moved and Taetzsch seconded approval of the minutes which passed unanimously.

5. Director’s Report: See attached.

Massucco will present previously board-ratified Agreement Between The RFPL and The International Union of Operating Engineers Local to the union negotiator. Once it is signed by effected employees, it will become part of the public record.

6. Ballot and Town Meeting Day update. Town Meeting is scheduled for next Monday at 7 pm. Board members were encouraged to attend. Voting is Tuesday March 1st from 9 am -7 pm.

7. VMERS update: No further action appears to be necessary at this time.

8. Committee Reports:
Long Range Planning Committee is currently conducting a survey to determine whether there is a need for a strategic plan. Survey is available online through the library newsletter / website and at the front desk.

Finance Committee: Fowler is prepared to spend time with whomever is elected to replace her as treasurer.

9. New Business: none

10. Next meetings: 8 March 16 administrative, 22 March 16 regular

11. Executive Session
Fowler moved that the board enter into executive session to discuss contracts, labor relations, agreements with employees, arbitration, mediation, grievances, civil actions or prosecutions by the state where premature general public knowledge would clearly place the RFPL at a substantial disadvantage, and that Library Director Celina Houlne be invited to attend. Fischer seconded. The motion passed unanimously.

At 6:50 pm the board left executive session.

12. Bohannon moved to adjourn. Lassetter seconded. Adjourned at 6:58 pm.

Respectfully Submitted,
Karin Fischer

Board of Trustees Meeting Agenda: February 23, 2016

Board of Directors Meeting

23 Feb, 2016

6:15 PM

 

Location: Top floor Meeting Room (or Youth Program Room)

Click here to download a .pdf of this agenda:  2016.02.23 Board Meeting Agenda

AGENDA

 

  1. Call to order.
  2. Additions to the agenda for routine administrative matters and/or pressing matters that will require ratification at a future meeting.
  3. Public comment (3 minutes per person).
  4. Approve minutes of 26 Jan meeting.
  5. Director’s Report
  6. Ballot and Town Meeting Day update
  7. VMERS participation update
  8. Committee Reports
  9. New Business
  10. Set date for next meeting (8 Mar 16 administrative, 22 Mar 16 regular) and review agenda items
  11. Executive Session
  12. Adjourn

 

 

 

Posted and emailed   February 17, 2016

 

Strategic Planning Committee Minutes: February 10, 2016

 

Strategic Planning Committee Minutes

10 February, 2016

12:00 Noon

 

Location: Top floor Meeting Room

Trustees Present: John Bohannon, Leslie Lassetter, Ellen Taetzsch

Library Personnel Present: Celina Houlne, Director

Members of the Public Present: none

Click here to download a .pdf of these minutes:  Strategic Planning Committee Minutes 2016-02-10

 

  1. Call to order 12:05pm
  2. Additions to the agenda for routine administrative matters and/or pressing matters that will require ratification at a future meeting None
  3. Public comment (3 minutes per person) None
  4. Review of goals and plan
  5. New Business: Review draft survey and develop plan for administering it The survey will be as presented with the additions of an “additional comments” section, don’t know option for each question and a demographics section.

Patrons will be notified of the survey online, on both the libraries Facebook page and website as well as at the library. Patrons may download and print the survey at home but must physically bring the survey back to the library where library staff will collect them

The survey will be available from February 16th, 2016 to March 19th, 2016

  1. Set date for next meeting and review agenda items The next meeting will be held April 6th, 2016 at noon
  2. Executive Session (as needed) N/A
  3. Review tasks
  4. Adjourn 12:40

NOTE:      Chair is John, Secretary is Leslie, member is Ellen

Strategic Planning Committee: February 10, 2016

Strategic Planning Committee

10 February, 2016

12:00 Noon

 

Location: Top floor Meeting Room (or Youth Program Room)

Click here to download a .pdf of this agenda:  2016.02.10 Strategic Planning Committee Agenda

AGENDA

 

  1. Call to order.
  2. Additions to the agenda for routine administrative matters and/or pressing matters that will require ratification at a future meeting
  3. Public comment (3 minutes per person)
  4. Review of goals and plan
  5. New Business: Review draft survey and develop plan for administering it
  6. Set date for next meeting and review agenda items
  7. Executive Session (as needed)
  8. Review tasks
  9. Adjourn

NOTE:      Chair is John, Secretary is Leslie, member is Ellen

 

 

 

Posted and emailed February 5, 2016

Board of Trustees Meeting Minutes: January 26, 2016

BOARD OF TRUSTEES MEETING

Minutes

26 January 2016

6:15 PM

Click here to download a .pdf of these minutes:  RFPLboard1-26-16

            Top Floor Meeting Room

 

Trustees Present: Carol Blackwood, Chair; Doreen Aldrich, John Bohannon, Karin Fischer, Pat Fowler, Leslie Lassetter, Ray Massucco , Martha Rowley, Ellen Taetzsch

Library Personnel Present: Celina Houlne, Director

Members of the Public Present: none

  1. Call to order: 6:15 pm

 

  1. Additions to the agenda: Due to possibly needing to leave early,  Massucco requested that union negotiations be discussed earlier on the agenda.

 

Fischer, Fowler and Taetzsch arrived at 6:20 pm.

 

  1. There was no public comment.

 

  1. Approval of 17 Nov 15 minutes: Typos noted in item number 12 should be corrected to read “raffle ticket.” Fowler moved and Aldrich seconded approval of the minutes which passed unanimously.

 

  1. Director’s Report: See attached.

 

  1. Union negotiations and collective bargaining agreement.

 

Massucco moved that the board enter into executive session to discuss contracts, labor relations, agreements with employees, arbitration, mediation, grievances, civil actions or prosecutions by the state where premature general public knowledge would clearly place the RFPL at a substantial disadvantage, and that Library Director Celina Houlne be invited to attend. Bohannon seconded. The motion passed unanimously.

Upon leaving executive session at 6:49 pm, Massucco moved that the RFPL Board ratify and adopt the Agreement Between The RFPL and The International Union of Operating Engineers Local 98 (library employees) effective 7/1/14-6/30/17. Lassetter seconded and the motion passes unanimously.

 

  1. Policy Update: Liability for use of library materials:

Massucco moved that it has always been the library’s position that patrons use library materials at their own risk. Fowler seconded and the motion passed unanimously.

Massucco moved that library policy should clearly state that patrons utilize library materials at their own risk. Bohannon seconded and the motion passed unanimously.

 

  1. VMERS participation:

 

Fowler moved that the RFPL continue to participate in the Vermont Municipal Employees’ Retirement program, known as VMERS, which is currently administered by the Town of Rockingham. Lassetter seconded and the motion passed unanimously.

 

  1. Ballot and Town Meeting Day update: Voting for trustees will occur on Tuesday March 1, 2016.

 

  1. Committee Reports:

 

Building and Grounds

 

Aldrich moved that the board approve the bid submitted by Doxsee Roofing to conduct repairs. The motion passed unanimously.

 

Fowler moved to authorize the Treasurer to withdraw $6,722.06 from the River Valley Credit Union account, the amount to be transferred to the Town to cover payment for landscaping work that was performed last fall of Terra Flora, LLC. Aldrich seconded and the motion passed unanimously.

 

  1. The director made us aware of a grant that could help pay for solar installation.

 

  1. Next meeting is scheduled to 23 February 16.

 

  1. Executive Session

Rowley moved that the board enter into executive session to discuss contracts, labor relations, agreements with employees, arbitration, mediation, grievances, civil actions or prosecutions by the state where premature general public knowledge would clearly place the RFPL at a substantial disadvantage, and that Library Director Celina Houlne be invited to attend. Bohannon seconded. The motion passed unanimously.

 

  1. Upon leaving executive session, Fowler moved to finalize the director evaluation and include the director’s response in her file. Bohannon seconded and the motion was unanimously approved.

 

  1. The meeting adjourned at 7:38pm.