Strategic Planning Committee Meeting Agenda: April 6, 2016

Strategic Planning Committee

April 6th, 2016

12:00 Noon

 

Location: Top floor Meeting Room (or Youth Program Room)

Click here to download a .pdf of this agenda:  2016.04.06 Strategic Planning Committee Agenda

AGENDA

 

  1. Call to order.
  2. Additions to the agenda for routine administrative matters and/or pressing matters that will require ratification at a future meeting
  3. Public comment (3 minutes per person)
  4. Review of goals and plan
  5. New Business: Review results of survey and plan next steps
  6. Set date for next meeting and review agenda items
  7. Executive Session (as needed)
  8. Review tasks
  9. Adjourn

NOTE:      Chair is John, Secretary is Leslie, members are Ellen and Gary

 

 

 

Posted March 31, 2016

Fundraising Committee Minutes: March 29, 2016

BOARD OF DIRECTORS FUNDRAISING COMMITTEE MEETING MINUTES

March 29, 2016

5:15 PM

Click here to download a .pdf of these minutes:  2016.03.29 Fundraising Committee Meeting Agenda

Present:  Doreen Aldrich, Carol Blackwood, Leslie Lassetter and Ray Massucco, Interim Chair

 

Public:  John Bohannon

 

Call to Order:  Ray Massucco called the meeting to order at 5:15 pm.

 

Additions to Agenda for routine administrative matters and/or pressing matters that will require ratification at a future meeting:  None

 

Public Comment (3 minutes per person):  John Bohannon was present and submitted a list of possible projects for the library that had been deferred from 2015.  He advised that the Strategic Planning Committee has sent out a survey asking what the library needs and suggested this committee hold off setting goals until the results are in.  He then left the meeting.

 

Election of Committee Chair and Secretary:  Motion by Leslie Lassetter and seconded to nominate Ray Massucco as Chairman.  There were no other nominations and the motion carried.  Motion by Carol Blackwood and seconded to nominate Doreen Aldrich as Secretary.  There were no other nominations and the motion carried.

 

Discussion of Goals:  Ray Massucco said he’d like to see us do a capital campaign; but advised it would be eight to twelve months out in the planning stage.  Carol Blackwood would like to focus on solar panels on the library roof to help defray the cost of electricity as the library is heated by electricity.

The committee was in agreement.  Celina Houlne advised that there is a survey out to the trustees and patrons as to what the library needs are.

 

Other Business:  None

 

Review Action Items and Proposed Agenda Items for Next Meeting:  Committee members to submit contacts to Celina.

 

Set Date for Next Meeting:  Date to be set at the next Trustee Meeting on 4/26/16.

 

Adjourn:  Moved by Leslie Lassetter and seconded to adjourn at 6:05 p.m.  The motion carried.

 

Submitted by____________________________March 31, 2016

Doreen Aldrich, Secretary

Board of Trustees Meeting Minutes: March 22, 2016

BOARD OF TRUSTEES ORGANIZATIONAL MEETING

Minutes

 March 22, 2016 at 6:15 PM – 3rd Floor Conference Room

Rockingham Free Public Library, Westminster St. Bellows Falls

Click here to download a .pdf of these minutes: RFPL – Board Meeting – 03 22 16 minutes

Trustees Present: Celine Houlne, L. Ray Massucco, John Bohannon, Doreen Aldrich, Leslie Lassetter, Carol Blackwood, Gary Fox, Heidi Lauricella, Martha Rowley

 

Trustees Absent: Ellen Taetzsch,

Guest: Steve Ankuda, RFPL Attorney attending for Executive Session

 

  1. Call to Order – 6:18 pm
  2. Agenda review – eliminated employee evaluation from executive session
  3. Public Comment – none
  4. Executive Session –

Heidi moved to find that premature general pubic knowledge of the attorney’s advice concerning a pending legal action involving the RFPL Board will clearly place the board at a substantial disadvantage by disclosing its legal strategy. John seconds. Motion carries unanimously.

John moved that the board enter into executive session to discuss a civil action where premature general pubic knowledge would clearly place the RFPL a a substantial disadvantage, and that the director and our attorney be invited to attend. Doreen seconds.  Motion carries unanimously.

  1. Approval of minutes – 2 meetings:

Leslie moved to approve the meeting minutes of February 23, 2016. Carol Seconds. Motion carries, 2 abstentions, 6 yes.  Martha moved to approve the minutes of March 8, 2016 with the correction of the spelling of Leslie’s first name.  Ray seconds, motion carries unanimously.

  1. Directors Report: Celina reviewed highlights

Annual Book sale April 9 – Friends of the Library can preview the day before on Friday April 8

Recommended board members

Financials:       Questions on interest, fees (fines and non-resident), printing – .10 per page, and custodial services

 

Annual Town Officers Education Conference: hour long sessions on

  • Records,
  • Value of town,
  • Open meeting law,
  • Challenging behavior

Library pays the fee,  if any Trustees can go with Celina (and Leslie)

or

The fifth week of May at the Joint Board meetings of Rockingham and Bellows Falls, Ray  will be presenting a training on – public meeting law, e-mails, notice requirements, and executive session

 

  1. Committees – up to 5 trustees as members on a committee, more is a quorum so would constitute a meeting of the board; the committee meeings must be warned, must have minutes, must have a chair and a secretary and they cannot be the same person – we discussed each committee’s make-up and who would convene the first meeting of the committees with the new board members.

 

  1. Other Business –
  2. Bank Accounts authorization – resolution – Leslie read into minutes (Celina will e-mail me the list). Leslie moves and John seconds that the Rockingham Free Public Library Board of Trustees approve the following people to be signers, or have information only access, for Library bank and investment accounts as follows:

 

TD Bank Petty Cash Checking: Director Celina Houlne, Reference Librarian Nancy Tusinski, Board Treasurer Martha Rowley, and bookkepper Mary Van Hartesveldt to have information only access to the account,

And,

 

AXA Annuity (Peoples Securities): Director Celina Houlne, Board Treasurer Martha Rowley, and bookkepper Mary Van Hartesveldt to have information only access to the account,

And,

 

SecureFore 5 Annuity (Forethought Life Ins. Co./Peoples Securities): Director Celina Houlne, Board Treasurer Martha Rowley, and bookkepper Mary Van Hartesveldt to have information only access to the account,

And,

 

Peoples Securities (money market account): Director Celina Houlne, Board Treasurer Martha Rowley, and bookkepper Mary Van Hartesveldt to have information only access to the account,

And,

 

River Valley Credit Union (money market & business accounts): Director Celina Houlne, Board Treasurer Martha Rowley, and bookkepper Mary Van Hartesveldt to have information only access to the account,

 

Motion carries unanimously

 

  1. Director’s evaluation – John – moves – henceforth regular monthly Board meetings serve to assure full and effective communication between the Board and the Director, and monthly Personnel Committee meetings will no longer be held for this purpose. Ray seconds … motion carries – unanimous

 

  1. Review and Approve Warrants – Done

 

  1. Next meeting – roof work updates, committee report outs,
  2. April 26th at 6:15
  3. Adjourn to next meeting motion by Leslie, seconded by John, carries unanimously at 7:30 pm

 

Respectfully Submitted,

Gary Fox, Secretary

Fundraising Committee Agenda: Tuesday, March 29, 2016

 

Board of Directors Fundraising Committee Meeting

Tuesday, March 29, 2016

5:15 PM

Location: Top Floor Meeting Room (or Youth Program Room)

 

Click here to download a .pdf of this agenda: 2016.03.29 Fundraising Committee Meeting Agenda

AGENDA

  1. Call to Order
  2. Additions to Agenda for routine administrative matters and/or pressing matters that will require ratification at a future meeting
  3. Public Comment (3 minutes per person)
  4. Election of Committee Chair and Secretary
  5. Discussion of Goals
  6. Other Business
  7. Review Action Items and Proposed Agenda Items for Next Meeting
  8. Set Date for Next Meeting
  9. Adjourn

Posted March 25, 2016

Board of Trustees Meeting Agenda: Tuesday, March 22, 2016

Board of Directors Meeting
Tuesday, March 22, 2016
6:15 PM

 Location: Top Floor Meeting Room (or Youth Program Room)

Click here to download a .pdf of this agenda: 2016.03.22 Board Meeting Agenda 

AGENDA

 

  1. Call to Order
  2. Additions to Agenda for routine administrative matters and/or pressing matters that will require ratification at a future meeting
  3. Public Comment (3 minutes per person)
  4. Executive Session: Litigation, Employee Evaluation
  5. Approve Minutes of February 23 and March 8, 2016
  1. Director’s Report
  2. a) Annual Town Officers Education Conference
  1. Organization of Committees
  1. Other Business
    a) Bank Accounts Authorization
  1. Review and Approve Warrants
  1.  Review Action Items and Proposed Agenda Items for Next Meeting
  1. Set Date for Next Meeting: April 26
  1. Adjourn

 

Posted March 17, 2016

Board of Trustees Meeting Minutes: March 8, 2016

BOARD OF TRUSTEES ORGANIZATIONAL MEETING

Minutes

 March 8, 2016 at 6:15 PM – 3rd Floor Conference Room

Rockingham Free Public Library, Westminster St. Bellows Falls

Click here to download a .pdf of these minutes: 2016.03.08 Board of Trustees Minutes

 

Trustees Present: Celine Houlne, L. Ray Massucco, John Bohannon, Doreen Aldrich, Ellen Taetzsch, Lesley Lassetter, Carol Blackwood, Gary Fox

Trustees Absent: Heidi Lauricella, Martha Rowley

Members of the Public Present: Polly Montgomery

 

Meeting called to order at 6:25 pm

Additions to the agenda: Signature authority for new Treasurer.

 

  1. Public Comment – Polly Montgomery from Friends of the RFPL  provided information and posters on Trivia Event, Saturday March 12: sign-up sheet for snacks, 5 Teams so far; Donovans will provide a cash bar or beer and wine; Friends will bring water and soda for free. Raffle a basket- $2.00 ticket… 8 tables, donations – $75 / table or $12 each; previous Trivia event raised over $500.00

Carol made a FB Event and posters

 

  1. Oath of Office – was signed by new members and notarized

 

  1. Slate of Officers: Ray nominates John Bohannon for Chair of the Board

Carol seconds

Ray moved to close nominations. Lesley seconds

Close nominations motion carries – unanimous

John Bohannon as Chair of the Board motion carries unanimous

 

Ray nominates Ellen Taetzsch for Vice Chair

Carol seconds

Ray moved to close nominations. Lesley seconds

Close nominations motion carries – unanimous

Ellen Taetzxch for Vice Chair motion carries – unanimous

 

Carol nominates Gary for Secretary

Ray seconds

Doreen closed Nominations. Lesley seconds

Close nominations motion carries – unanimous

Gary Fox for Secretary motion carries – unanimous

 

Ray nominates Martha for Treasurer

Ray moved to close nominations. Lesley seconds

Close nominations motion carries – unanimous

Martha Rowley for Treasurer motion carries – unanimous

 

Officers constitute the Policy (personnel policy board)

 

  1. Doreen Motion, Ray seconds to hold meetings on the 4th Tuesday of each month at 6:15 pm Motion carries – unanimous

 

 

  1. Affirmation of Rules of Procedure Policy, and Code of Ethics

 

  1. Trustee Committees and Assignment requests – Board members gave chair preferred committees

 

  1. New Business – Discussion of status of Union Contract

– Approved by this board January 23, 2016

– Bargaining Unit approved February 2, 2016

– As of Budget approval at Town Meeting of February 29th when Town Meeting approved the RFPL budget, the contract was approved.

The contract will be signed tonight, then go to Union for signature, then be converted to PDF for public availability.

 

  1. New Treasurer Martha Rowley will be the new representative on all RFPL bank accounts

 

  1. Review and Approve Warrants – Done

 

No Executive Session

 

Adjourn to next meeting motion, seconded, carries unanimously at 7:30 pm

Next meeting – March 22nd, at 6:15 pm

 

Respectfully Submitted,

 

 

Gary Fox, Secretary

Board of Trustees Meeting Agenda: March 8, 2016

Board of Directors Meeting

8 March, 2016

6:15 PM

Click here to download a .pdf of this agenda:  2016.03.08 Board Meeting Agenda

Location: Top floor Meeting Room (or Youth Program Room)

 

AGENDA

 

  1. Call to Order
  2. Additions to Agenda for routine administrative matters and/or pressing matters that will require ratification at a future meeting
  3. Public Comment (max 3min/person, 10min total limit, to be divided between people who desire to speak)
  4. Oath of Office
  5. Election of officers
  6. Selection of regular meeting date/time.
  7. Affirmation of Rules of Procedure Policy, and Code of Ethics
  8. Trustee committees and assignment requests
  9. New Business
  10. Review and Approve Warrants
  11. Executive Session (if needed)
  12. Adjourn to next Meeting: TBA

 

Posted and emailed March 3, 2016