Policy Committee Meeting Minutes: July 29, 2014


JULY 29, 2014
Present:  Doreen Aldrich, Carol Blackwood, Carolyn Frisa and L. Raymond Massucco, Trustees; Celina Houlne, Library Director

Others:  Chris Garofolo, Eagle Times; Arnold Clift and David DeRusha

Call to Order:  Chairperson Blackwood called the meeting to order at 6:15 p.m. and explained that this would be a working meeting.

Additions or Changes to Agenda:  None

Public Comment (3 minutes per person):  Clift thanked Blackwood for her work and said he would explain, if necessary, his proposed changes in the by-laws.  DeRusha said Roberts Rules has some broad guidelines and should be incorporated in the By-Laws.  Clift agreed saying it needs to clearly state how business will be conducted.  Houlne also agreed and added that her suggestion would be to include Roberts Rules of Order.

Working Group Formulation of Proposed Changes to Library By-Laws:
Blackwood explained about the color coding in her handout.  The black type is the current working draft.  The red type shows proposed changes suggested by Frisa.  The blue type indicates proposed changes suggested by Clift and the purple type shows suggested changes by David Gould.

Blackwood asked about trustees taking an oath.  Massucco said it is not mandatory; but thought it would be a good thing to do.  The others present agreed.  It was suggested by Frisa to use captions or subject matter with the Article numbers.

The Personnel Committee proceeded to review all the Articles in the current By-Laws, making suggested changes.  Blackwood will email the draft to the committee members for review and comments.

Other Business (If Necessary):  None

Review Task List:  No Task List

Adjourn:  At 8:54 p.m., Frisa moved to adjourn the Policy Committee Meeting, seconded by Massucco.  The motion carried.


Respectfully submitted, ___________________________July 30, 2014
Doreen Aldrich