Board of Trustees Meeting Minutes: March 8, 2016

BOARD OF TRUSTEES ORGANIZATIONAL MEETING

Minutes

 March 8, 2016 at 6:15 PM – 3rd Floor Conference Room

Rockingham Free Public Library, Westminster St. Bellows Falls

Click here to download a .pdf of these minutes: 2016.03.08 Board of Trustees Minutes

 

Trustees Present: Celine Houlne, L. Ray Massucco, John Bohannon, Doreen Aldrich, Ellen Taetzsch, Lesley Lassetter, Carol Blackwood, Gary Fox

Trustees Absent: Heidi Lauricella, Martha Rowley

Members of the Public Present: Polly Montgomery

 

Meeting called to order at 6:25 pm

Additions to the agenda: Signature authority for new Treasurer.

 

  1. Public Comment – Polly Montgomery from Friends of the RFPL  provided information and posters on Trivia Event, Saturday March 12: sign-up sheet for snacks, 5 Teams so far; Donovans will provide a cash bar or beer and wine; Friends will bring water and soda for free. Raffle a basket- $2.00 ticket… 8 tables, donations – $75 / table or $12 each; previous Trivia event raised over $500.00

Carol made a FB Event and posters

 

  1. Oath of Office – was signed by new members and notarized

 

  1. Slate of Officers: Ray nominates John Bohannon for Chair of the Board

Carol seconds

Ray moved to close nominations. Lesley seconds

Close nominations motion carries – unanimous

John Bohannon as Chair of the Board motion carries unanimous

 

Ray nominates Ellen Taetzsch for Vice Chair

Carol seconds

Ray moved to close nominations. Lesley seconds

Close nominations motion carries – unanimous

Ellen Taetzxch for Vice Chair motion carries – unanimous

 

Carol nominates Gary for Secretary

Ray seconds

Doreen closed Nominations. Lesley seconds

Close nominations motion carries – unanimous

Gary Fox for Secretary motion carries – unanimous

 

Ray nominates Martha for Treasurer

Ray moved to close nominations. Lesley seconds

Close nominations motion carries – unanimous

Martha Rowley for Treasurer motion carries – unanimous

 

Officers constitute the Policy (personnel policy board)

 

  1. Doreen Motion, Ray seconds to hold meetings on the 4th Tuesday of each month at 6:15 pm Motion carries – unanimous

 

 

  1. Affirmation of Rules of Procedure Policy, and Code of Ethics

 

  1. Trustee Committees and Assignment requests – Board members gave chair preferred committees

 

  1. New Business – Discussion of status of Union Contract

– Approved by this board January 23, 2016

– Bargaining Unit approved February 2, 2016

– As of Budget approval at Town Meeting of February 29th when Town Meeting approved the RFPL budget, the contract was approved.

The contract will be signed tonight, then go to Union for signature, then be converted to PDF for public availability.

 

  1. New Treasurer Martha Rowley will be the new representative on all RFPL bank accounts

 

  1. Review and Approve Warrants – Done

 

No Executive Session

 

Adjourn to next meeting motion, seconded, carries unanimously at 7:30 pm

Next meeting – March 22nd, at 6:15 pm

 

Respectfully Submitted,

 

 

Gary Fox, Secretary