Board of Trustee Meeting Minutes: June 28, 2016

RFPL Board of Trustees Meeting Minutes

28 June 2016


Top Floor Meeting Room

2016.06.28 Board of Trustees Minutes

Trustees Present:  John Bohannon (chair), Leslie Lassetter, Martha Rowley, Doreen Aldrich, Ray Massucco, Heidi Lauricella

Trustees Absent: Carol Blackwood, Gary Fox

Library Personnel Present: Celina Houlne (director)

Members of Public Present: none


  1. Call to Order: 6:17
  2. Additions to Agenda: none
  3. Public Comment: none
  4. Approval of Minutes:
  • A motion was made to accept the June 14, 2016 minutes as written. The motion was seconded.  The motion was unanimously approved.
  • A motion was made to accept the May 24, 2016 minutes as written. The motion was seconded.  The following change was proposed and accepted –  “Gary Fox’s name should be added under trustee present at the meeting.”  A vote of five affirmative and one abstaining carried the motion to accept the minutes with the noted change.
  1. Director’s Report (submitted in writing): Celina reviewed highlights
    • The library did not receive the EBSCO grant
    • The fiscal books will be closed and ready for review at the July meeting
  2. Personnel Committee Report: Report by the Personnel Committee
    • The committee is working to combine the three documents contract, job description and director’s responsibilities in personnel policy into one document.
    • The committee is moving toward making a recommendation to align the director’s grade level and pay with that of comparable positions in town.
    • The committee is working on revising the director evaluation process
    • The semi-annual review of the director has been completed. A copy has been placed in the director’s personnel file.
  3. Other Business: Treasurer Martha Rowley announced she will not be available to sign the warrants next week. Trustees Leslie L.  and Doreen A.  volunteered to sign the warrants in her absence.
  4. Executive Session:
    • The motion was made “I move to find that premature general public knowledge of the situation concerning a pending legal action involving the RFPL board will clearly place the board at a substantial disadvantage by disclosing its current statue”. This motion was seconded and passed with a unanimous vote.
    • The motion was made “ I move that the board enter into executive session to discuss a legal action where premature general public knowledge would clearly place the RFPL at a substantial disadvantage and that the director by invited to attend. This motion was seconded and passed with a unanimous vote.
    • Board entered executive session
    • Board came out of executive session
  5. Review and Approval of Warrants:  Completed
  6. Review Action Items and Proposed Agenda Items for Next Meeting
    • Personnel Committee will have a update on the items presented during this meeting (see #6)
    • Strategic Planning Committee will report on their work
  7. Next Meeting: July 26, 2016 at 6:15pm
  8. Adjourn: 6:58


Respectfully Submitted

Heidi Lauricella

Substitute Secretary