Personnel Committee Meeting Minutes: Tuesday, April 17, 2018

Rockingham Free Public Library

Board of Trustees Personnel Committee Meeting

Tuesday, April 17, 2018

Click here to download a .pdf of these minutes

Present: John Bohannon, Martha Rowley, Ellen Taetzsch, Kate Kane

Also Present: Célina Houlné, Director


  1. Call to Order : 1:05 PM
  2. Additions to Agenda for routine administrative matters and/or pressing matters that will require ratification at a future meeting : None
  3. Election of Committee Chair and Secretary : John made motion to nominate himself as Chair and Kate as Secretary. Ellen seconded the motion. No additional nominations were put forward. The motion carried unanimously.
  4. Public Comment (3 minutes per person) : None
  5. Approve Minutes of October 26, 2017 meeting : Ellen moved, Martha seconded. Amended to include words “and no action was taken” after coming out of executive session. Motion made by Martha to approve minutes with one amendment, John seconded, motion approved unanimously.
  6. Review Evaluation Process : John reviewed the evaluation process as laid out in the RFPL Personnel Policy.
  7. Other Business : None
  8. Executive Session – Director’s Semi-Annual Performance Review

John moved that premature general public knowledge of the details concerning a personnel matter involving a RFPL employee will clearly place the employee and the Board at a substantial disadvantage by disclosing the personal details of this topic.  The motion was seconded and approved.

John moved that the committee enter into executive session to discuss a personnel matter where premature general public knowledge would clearly place the RFPL at a substantial disadvantage, and that the Director be invited to attend.  The motion was seconded and approved.

The committee entered executive session at 1:10 PM.  The committee exited executive session at 1:28, and no action was taken.

  1. Review Action Items and Proposed Agenda Items for Next Meeting : John will write a memorandum to be reviewed by the committee and then to be read in executive session at the next board meeting.
  2. Set Date for Next Meeting : To be determined.
  3. Adjourn : 1:30 PM



Respectfully submitted,


Kate Kane, Secretary